Administrative Assistant

Administrative Assistant - 10-month term position

Location: Regina, SK

Closing Date: May 18, 2026

Competition Number: MLTA-REG-202605-037

Who we are

MLT Aikins is a full-service law firm of more than 350 lawyers across the four western provinces. Named one of Canada s best law firms by the Globe and Mail , MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Job summary

MLT Aikins Regina is in search of an administrative assistant to join our Office Services department. This is a full-time position responsible for providing administrative and clerical support in the Regina office.

Our ideal candidate is self-motivated, enthusiastic and proactive in approach and highly organized, has superior computer and time management skills, excellent interpersonal and communication skills and is able to work both independently and as part of a team. The successful candidate must be able to follow detailed and complex instructions, often with minimal supervision, multi-task and thrive in a fast-paced legal professional team. Prior experience in a professional or legal environment is considered an asset. This is a 10-month term position.

Responsibilities include:

Accurately scanning closed files and confirming they are saved to the document management system appropriately

Performing inter-office mail rounds

Preparing outgoing mail with postage and creating courier weigh bills for outgoing packages daily

Ordering and restocking office supplies/tabs on each floor within the office as required

Covering reception daily for breaks and lunch hour

Providing full-time coverage as required at reception during any sick leave, vacation leave and earned days off (EDOs) including adjusting work hours and/or overtime

Backing up office services team for any sick leave, vacation and EDOs including adjusting work hours and/or overtime

Overseeing, in conjunction with the office services team, the general cleanliness of the office and lounge kitchen - which includes regularly scheduled cleaning

Qualifications include:

Graduate of a recognized administrative assistant program (equivalencies will be considered)

Minimum two years of experience as an administrative assistant, office services, hospitality or business centre role

Strong computer skills including experience with Adobe Acrobat and Microsoft Word, Excel, PowerPoint and Outlook

Physical mobility for requirements of mail and document production and the ability to lift up to a 20-pound file box

We offer:

A competitive salary including individual performance bonus

Comprehensive coverage for dental, health and wellness benefits

Access to group savings plans and investment options

Growth and development opportunities

A positive and inclusive work environment

Our Diversity Statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal services to our clients. We encourage individuals of a diverse group to apply to our job postings.

If this sounds like you, please submit your resume and cover letter by using the Apply Button. Only those candidates selected for interviews will be contacted.