Executive Assistant

Support several Senior Staff members with daily operations as well as other members of the Progress Rail Albertville, AL office.

Company Description

Progress Rail stands at the intersection of legacy and innovationdriving the future of rail with a pioneering spirit. Since its founding in 1983, the company has grown to become one of the worlds largest and most trusted providers of railroad products, services, and technologies. Today, Progress Rail delivers a comprehensive portfolio of cost-effective solutions to railway customers around the globe. From the rails themselves to the EMD locomotives that ride them, the companys products are in operation across more than 100 countriespowering progress and connecting communities. In 2006, Progress Rail joined Caterpillar Inc., further strengthening its ability to lead the rail industry with cutting-edge technology, unmatched expertise, and a commitment to excellence. At Progress Rail, the team is not just building the future of railthey are making history every day.

Key Job Elements

• Process confidential documents. Must maintain strict confidentiality at all times;
• Generate various reports, documents and correspondence;
• Analyze data and present reports when necessary;
• General administrative duties including: answering phones, copies, faxing, mail, filing, and email;
• Manage schedules including conference calls and meetings;
• Coordinate travel arrangements;
• Process incoming and outgoing mail, invoices, expense reports and other documents;
• Maintain and update multiple spreadsheets on a regular basis;
• Communicate with all levels of management;
• Assist in supporting domestic customer visits at manufacturing facilities in the U.S.;
• Assist with special events;
• Other administrative duties and special projects as assigned.

Education / Training

• High School degree, Bachelors Degree preferred;
• 1-2 years of experience in an administrative position.

Qualifications and Experience

• Expertise in Microsoft Office Suite, particularly in Excel, Word, and PowerPoint;
• Must be able to work well with all levels of the organization;
• Must be able to handle multiple responsibilities;
• Strong organizational skills;
• Excellent follow-through skills and attention to detail;
• Strong interpersonal skills;
• Proven written and verbal communication skills;
• Detail-oriented / sense of urgency / follow-through;
• Ability to take initiative, to work independently, and with confidentiality.

Essential and Physical Activities Functions:
• Strength Position typically involves work in a standard office environment. Constant sitting;
• Motion Position regularly requires standard repetitive motions and hand/eye coordination associated with office communications;
• Vision/Hearing Requirements Regular verbal communications, including both talking and hearing;
• Work Environment Work environment is consistent with standard office environment;
• Emotional Demands Supports Sr Vice President and other executives in the LaGrange office, interfaces with international customers. Will require communication with diverse population, both internal and external to company, including customers, government representative, employees, and managers;
• Safety Work environment is consistent with standard office environment.

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Progress Rail Services.

Benefits

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Progress Rail.**

• Competitive Salary
• 401(k) plan with up to 6% company match (no waiting period with immediate vesting)
• Medical/Dental/Vision/Life/Disability Insurance
• Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
• Flexible Spending Accounts
• Paid Vacation
• Paid Holidays
• Paid Time-Off (PTO)
• Employee Assistance Plan
• Education Assistance Program
• Employee Recognition Programs
• Site specific Production and Incentive Plans
• Site specific Step and Skill Level Wage Adjustment Plans
• Site Specific Relocation and Sign-on Bonus Programs

*Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits.

**Subject to position, eligibility, and plan guidelines.