Lead Administrative Assistant

Req Id: 41695

Job Title: Lead Administrative Assistant

City: West Lafayette

Job Description:

Job Summary

Purdue University's College of Agriculture is seeking an individual to provide high-level support in the Dean's Office. In this role, you will lead daily operations in Dean's office and serve as a recognized specialist within this area. The role functions as a team lead for key initiatives, including the New Faculty Tour, Agenda & Policy, College of Agricultural Awards while also coordinating special events. You will provide guidance and communicate with high-level internal and external stakeholders, serve as backup to the Executive Assistant to the Dean and manage reservations, policies and upkeep of Dean's Office meeting rooms in multiple facilities. In addition, you will reconcile travel for the Dean in Concur, oversee project budgets, and order office supplies.

What You'll Be Doing:

Performing non-routine administrative functions; conducting research, preparing reports and presentations, responding to information requests, and managing correspondence

Maintaining calendars, scheduling complex meetings, preparing agendas, and collecting and providing support materials

Responding to non-routine inquiries and issues from internal and external sources; drafting and editing correspondence

Developing, implementing, and maintaining/improving processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.) to ensure compliance with University policies and procedures

Coordinating the logistics of various programs, projects, workshops, events, and presentations

Updating and maintaining mailing lists, databases and websites

Supervising, mentoring and training other support staff

May monitor operating budget and maintain financial records

What We're Looking For:

High school diploma/GED

4 years of experience in an administrative support role

Strong problem-solving skills, sound judgement and the ability to manage multiple priorities effectively

Excellent written, verbal and interpersonal communication skills

Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality

Strong organizational and time management skills and attention to detail

Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.

Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs

Ability to interpret policies and procedures to proactively resolve issues or improve processes

Ability to identify problems and implement or recommend solutions

Drafting, proofreading and editing skills

Ability to lead others and provide direction and constructive feedback

What We'd Like You to Know:

This position is 100% onsite

To learn more about Purdue's benefits summary

Purdue will not sponsor employment authorization for this position

A background check will be required for employment in this position

FLSA: Non-Exempt (Eligible For Overtime)

Retirement Eligibility: Non-exempt Defined Contribution Plan

Purdue University is an EO university

Career Stream

Administrative and Operational Support 4

Pay Band S055

Link to Purdue University's compensation guidelines:

Job Code #20002332

Link to Career Path Maker:

*Effective August 1, Purdue implemented a new background screen policy: any internal transfer will receive a new background screen if one has not been run within the last year.

Why Purdue?

Purdue University is a place where every role contributes to the pursuit of excellence, innovation, and community impact. As part of the Indianapolis team, you'll help drive Purdue's continued growth and successsupporting leaders who are advancing research, education, and engagement in Indiana and beyond. Here, your talent and initiative will be valued, and your work will make a difference every day.

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

EO

Purdue University is an EO/EA University.