Administrative Assistant for Research and Grants; OPCVM

Administrative Assistant for Research and Grants; OPCVM

Department:
CVM Research OPFL

Position Category:
Staff Full Time

Job Description:
The Administrative Assistant for Research and Grants ensures the smooth day-to-day functioning of the Office of Research and serves as the central administrative contact. This role involves managing office operations, coordinating departmental activities, and assisting faculty and staff with administrative tasks. The Administrative Assistant supports scheduling, communication, purchasing, budget tracking, event logistics, form processing, and onboarding activities. Working closely with the Associate Dean of Research and Basic Sciences, the Director of Research Operations, and the Grants and Research Coordinator, this position contributes to the efficient operation of the office and the advancement of the mission of the University, the College of Veterinary Medicine at Orange Park, and the Department.

Required Qualifications:
High school diploma or equivalent

Preferred Qualifications:
Associates degree or higher in business administration, office management, or a related field
At least two years of administrative experience in an academic, medical, or professional office environment
Familiarity with the field of veterinary medicine or academic research
Experience supporting research offices or grant-related functions
Familiarity with budgeting, purchasing, and procurement systems
Experience coordinating logistics for meetings, events, or academic functions

Physical Demands:

Campus:
Orange Park Florida

Job Duty Job Duty:
Manage shared calendars and internal deadlines related to research events, committee meetings, and submission timelines in coordination with the research office team

Job Duty:
Facilitate routing of research-related forms and coordinate signature collection for institutional submissions

Job Duty:
Maintain a centralized archive of final submissions for grants, IRB / IACUC protocols, and internal research documentation

Job Duty:
Manage daily office operations, including answering phones, responding to emails, and handling correspondence

Job Duty:
Maintain and organize departmental files, records, and databases

Job Duty:
Schedule and coordinate meetings, appointments, and events

Job Duty:
Provide administrative support to research-related committees and meetings.

Job Duty:
Assist with preparation, formatting, and submission of reports, grants, and internal documentation

Job Duty:
Serve as the primary administrative point of contact for the Office of Research

Job Duty:
Provide information and assistance to faculty, staff, students, and external partners

Job Duty:
Facilitate communication between the research office and other University units

Job Duty:
Draft, proofread, and edit departmental publications, correspondence, and communications as needed

Job Duty:
Assist with preparation and monitoring of departmental budgets

Job Duty:
Track expenditures and process invoices, reimbursements, and purchasing requests

Job Duty:
Manage departmental purchasing, including office supplies and equipment inventory

Job Duty:
Plan and coordinate administrative aspects of departmental events such as seminars, workshops, and academic gatherings

Job Duty:
Manage logistics for events, including space reservations, catering, materials preparation, and travel arrangements

Job Duty:
Assist in onboarding new research faculty or staff by coordinating initial scheduling, documentation, and introductions

Job Duty:
Collaborate with the Director of Research Operations and the Grants and Research Coordinator to align workflows and support shared goals

Job Duty:
Participate in College and University committees or community outreach initiatives as assigned

Job Duty:
Handle sensitive and confidential information in accordance with University privacy policies and applicable regulations

Job Duty:
Maintain a professional demeanor and uphold the values of LMU - OPCVM in all interactions

Job Duty:
Perform duties in support of the College s and University s mission and evolving needs

Posting Detail Information Posting Number:
S04958P

Job Open Date:
05/07/2026

Job Close Date:
10/31/2026

Open Until Filled:
No

Special Instructions Summary:

About the Institution:
Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at ... or ... .

AA/EEO Statement:
Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.

Background Check Statement:
The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individuals identity, credit information, motor vehicle driving record, review of an individuals criminal conviction record (if any), verification of any license, and certificate or degree required for the position.

Quicklink for Posting: