Administrative Associate: College of Emerging and Collaborative Studies - UTK

This position provides administrative and operational support to the Events Manager and CECS leadership team. Responsibilities include coordinating calendars and meetings, managing front desk operations, supporting faculty, staff, students, and visitors, maintaining office organization and supplies, preparing correspondence and reports, and assisting with event planning and execution. The role serves as a key resource for day-to-day administrative operations within the college.

Responsibilities include coordinating calendars and meetings, managing front desk operations, supporting faculty, staff, students, and visitors, maintaining office organization and supplies, preparing correspondence and reports, and assisting with event planning and execution.

Required Qualifications

• Education: High School Diploma/GED

• Experience: Two years experience in administrative support

• Knowledge, Skills, Abilities:

  • Excellent organizational and time-management skills with strong attention to detail

  • Ability to multi-task efficiently

  • Knowledge of common office computer software including Excel, Word, Outlook, Google calendars and docs

  • Ability to communicate effectively and professionally with a variety of clients/constituents (interpersonal skills)

  • Knowledge of executive scheduling and commitments

  • Ability to look ahead/plan for changes and anticipate needs of director and office staff without one-on-one instructions

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications

• Education: Bachelors Degree

• Experience:

  • Four-five years office experience

  • Experience in a university setting or in marketing/communications and creative shops

• Knowledge, Skills, Abilities:

  • Knowledge of internal workings of creative communications shops/agencies

  • Strong financial and document processing skills and/or certifications

  • Ability to self-start and identify areas of need and suggest improvements in workflow to CECS Leadership

  • Proven ability to work in a higher education environment

Work Location

• Location: Knoxville, TN, UTK Campus

• Onsite

Compensation and Benefits

• UT market range: MR05

• Anticipated hiring range: $43,000-53,000, depending on experience

• Find more information on the UT Market Range structure here

• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments:

• Resume

• Cover Letter

To be assured of full consideration, completed applications with all requested materials should be submitted on or before June 19, 2026.

About the College:

The College of Emerging and Collaborative Studies (CECS) at the University of Tennessee, Knoxville, is at the forefront of changing the future of higher education. It is a first-of-its-kind college created to meet the needs of students seeking a customizable degree path in emerging fields such as artificial intelligence and data science that leads to rewarding careers upon graduation. CECS offers timely, innovative, student-centric degrees, minors, and stackable certificates at both undergraduate and graduate levels that address the future talent gap and expose students to experts and disciplines from across campus through a cross-cutting curriculum. CECS utilizes strong industry partnerships to ensure students gain relevant skills and real-world experience, offering for-credit internships and multi-disciplinary projects. CECS emphasizes the cohort experience where students learn and interact with fellow students from across campus and disciplines, allowing them to learn from one another and work together to solve real-world problems.

Who We Are:

We are a small team of energetic, adaptable, and hardworking individuals committed to educational initiatives that will lead to meaningful careers for our students and a positive impact on society. Every member of our team is a valuable collaborator, driven entrepreneur, and proficient multi-tasker dedicated to working together to find innovative approaches to achieving our shared goals. We are fast-moving and growing. Our work is constantly evolving to meet changing needs.