Corporate Secretary
Location: Clark, Philippines
Work Arrangement: Hybrid, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT (Dayshift)
Unlock Your Potential!
At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients in the accounting and specialized professional services sectors.
As a Corporate Secretary, you are the guardian of statutory compliance and governance. This role is designed for a highly organized professional who thrives on precision and understands the critical nature of ASIC and Corporations Act requirements. You will not only manage the technicalities of corporate filings but also serve as a central support pillar for the broader administration team, ensuring a seamless flow of communication between the firm, its clients, and regulatory bodies.
Your Impact
Statutory Compliance & ASIC Management: Take primary responsibility for the firm's Corporate Secretarial obligations. This includes preparing and lodging ASIC forms for annual reviews and company changessuch as director updates, share transfers, and registered office changesensuring everything is accurate and timely.
Corporate Governance & Record Keeping: Maintain meticulous company registers, resolutions, and statutory records. You will ensure all documentation is held in strict accordance with the Corporations Act and firm-specific governance standards.
Communication & Inbox Mastery: Monitor and manage the ASIC team's shared inbox, ensuring all items are actioned, filed, and completed. You will act as a key liaison between clients, Partners, and external bodies like ASIC and the ATO to ensure all compliance obligations are met.
Governance Documentation: Prepare essential corporate correspondence, including engagement letters, meeting minutes, and other governance-related documents. You will also review and issue confidential ATO correspondence and annual tax/compliance packages to clients.
Cross-Functional Administrative Support: Beyond secretarial duties, you will manage client e-signing processes, provide ad-hoc administrative support (drafting/editing), and support Reception operations with overflow phone coverage when needed.
What You Bring
The Experience: Minimum 3+ years of experience in a similar administrative or compliance-focused role. You have a proven track record of handling statutory information with high attention to detail.
Technical Mastery: Proficiency in CAS 360, Xero Practice Manager (XPM), and FYI Docs. You are highly skilled in Microsoft 365 and have experience navigating document management systems in a professional services environment.
Communication Prowess: Proficient English written and verbal communication skills. You are comfortable liaising with high-level stakeholders and regulatory bodies while maintaining strict confidentiality.
The Mindset: Proactive, self-motivated, and highly organized. You have a strong ability to manage competing priorities and resolve discrepancies in corporate or compliance data before they become issues.
Organizational Excellence: A methodical approach to work with the ability to manage strict deadlines and high volumes of statutory documentation with unwavering accuracy.
Why You'll Love It Here
We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.
Work-Life Harmony: Enjoy a 7:00 AM - 4:00 PM shift, allowing you to finish your workday early and stay perfectly synced with the Australian business day.
Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
Wealth & Growth: Competitive salary with annual performance reviews, tenure recognition, and a clear career path toward Director and Partner roles.
The Hub Experience: Work from a modern facility featuring a breakout room with billiards, table tennis, or foosball.
Fuel Your Day: Choose from over 20 varieties of free coffee and chocolate drinks at our in-house barthe perfect fuel for a morning of strategic planning and leadership.
Location: Clark, Philippines
Work Arrangement: Hybrid, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT (Dayshift)
Unlock Your Potential!
At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients in the accounting and specialized professional services sectors.
As a Corporate Secretary, you are the guardian of statutory compliance and governance. This role is designed for a highly organized professional who thrives on precision and understands the critical nature of ASIC and Corporations Act requirements. You will not only manage the technicalities of corporate filings but also serve as a central support pillar for the broader administration team, ensuring a seamless flow of communication between the firm, its clients, and regulatory bodies.
Your Impact
Statutory Compliance & ASIC Management: Take primary responsibility for the firm's Corporate Secretarial obligations. This includes preparing and lodging ASIC forms for annual reviews and company changessuch as director updates, share transfers, and registered office changesensuring everything is accurate and timely.
Corporate Governance & Record Keeping: Maintain meticulous company registers, resolutions, and statutory records. You will ensure all documentation is held in strict accordance with the Corporations Act and firm-specific governance standards.
Communication & Inbox Mastery: Monitor and manage the ASIC team's shared inbox, ensuring all items are actioned, filed, and completed. You will act as a key liaison between clients, Partners, and external bodies like ASIC and the ATO to ensure all compliance obligations are met.
Governance Documentation: Prepare essential corporate correspondence, including engagement letters, meeting minutes, and other governance-related documents. You will also review and issue confidential ATO correspondence and annual tax/compliance packages to clients.
Cross-Functional Administrative Support: Beyond secretarial duties, you will manage client e-signing processes, provide ad-hoc administrative support (drafting/editing), and support Reception operations with overflow phone coverage when needed.
What You Bring
The Experience: Minimum 3+ years of experience in a similar administrative or compliance-focused role. You have a proven track record of handling statutory information with high attention to detail.
Technical Mastery: Proficiency in CAS 360, Xero Practice Manager (XPM), and FYI Docs. You are highly skilled in Microsoft 365 and have experience navigating document management systems in a professional services environment.
Communication Prowess: Proficient English written and verbal communication skills. You are comfortable liaising with high-level stakeholders and regulatory bodies while maintaining strict confidentiality.
The Mindset: Proactive, self-motivated, and highly organized. You have a strong ability to manage competing priorities and resolve discrepancies in corporate or compliance data before they become issues.
Organizational Excellence: A methodical approach to work with the ability to manage strict deadlines and high volumes of statutory documentation with unwavering accuracy.
Why You'll Love It Here
We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.
Work-Life Harmony: Enjoy a 7:00 AM - 4:00 PM shift, allowing you to finish your workday early and stay perfectly synced with the Australian business day.
Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
Wealth & Growth: Competitive salary with annual performance reviews, tenure recognition, and a clear career path toward Director and Partner roles.
The Hub Experience: Work from a modern facility featuring a breakout room with billiards, table tennis, or foosball.
Fuel Your Day: Choose from over 20 varieties of free coffee and chocolate drinks at our in-house barthe perfect fuel for a morning of strategic planning and leadership.
Job ID: 517936999
Originally Posted on: 4/19/2026
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