Administrative Secretary

Alabama State University, Office of the President, invites applications to fill the position of Administrative Secretary. The selected candidate wills provide secretarial assistance t in carrying out the goals and objectives of the University Duties and Responsibilities: Prepare correspondences, memoranda, reports, and instruction sheets, forms, statistical data and other related material Proofread all material and documents to ensure accuracy Compile factual information from files, records, publications and other sources to prepare reports Receive, open, sort and distribute mail, and assemble related material for use by the supervisor in answering mail Maintain accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments Establish and maintain accurate and current files of letters, reports, records, and other documentary material, and ensure that information in these files is kept confidential Coordinate scheduling of appointments and meetings, make reservations, greet visitors and callers, record message, and perform general office support Ensure all equipment is functional and properly maintained Perform administrative and office management duties, and recommend methods for improving office procedures Design and create official forms, documents, and reports Process travel authorizations, and submit requisitions for supplies and services in accordance with university policies and procedures Perform other duties as assigned An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience or a certificate in Secretarial Science with 2 years of administrative or secretarial experience required. A typing proficiency exam of 40 net words per minute is also required. Proficiency exams administered by ASU's College of Education and State Career Service Centers are accepted. EEOC STATEMENT: It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. SUPPLEMENTAL INFORMATION: Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment. All positions require the passing of a background check and some the passing of a drug screen.