Administrative Assistant, Clinical Medicine, DCOM, OPFL

Administrative Assistant, Clinical Medicine, DCOM, OPFL

Department:
DCOM CLINICAL MEDICINE

Position Category:
Staff Full Time

Job Description:
The Administrative Assistant shall assist the Clinical Medicine department faculty and adjunct faculty by performing secretarial duties, organize and maintain the office in the department, coordinate travel arrangements, coordinate calendars including meeting schedules and arrangements, oversee and track faculty reimbursements.

Required Qualifications:
High school diploma; *two years office experience.

Preferred Qualifications:
Two-year degree.

Physical Demands:

Campus:
Orange Park Florida

Job Duty Job Duty:
promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large

Job Duty:
promote effective working relationships among faculty, staff and students

Job Duty:
participate on university committees

Job Duty:
greet and direct visitors in a friendly and professional manner

Job Duty:
answer and direct telephone calls

Job Duty:
maintain multiple calendars/schedules

Job Duty:
provide office support (typing, filing, copying, etc.) as required

Job Duty:
open and sort mail

Job Duty:
maintain records and files

Job Duty:
maintain master attendance sheet for labs

Job Duty:
communicate with students and faculty regarding attendance and inform students of makeup schedules

Job Duty:
create lab schedules for OPP and EPC activities

Job Duty:
manage CME and book allowance per faculty member

Job Duty:
keep track of and process professional memberships dues for clinical medicine faculty

Job Duty:
keep log for; attendance, book allowance, CME

Job Duty:
create lab pairing for OMS -II

Job Duty:
make EPC badges for all OMS students as needed

Job Duty:
order supplies for department workroom and breakroom

Job Duty:
order name badges, white coats, and business cards as needed

Job Duty:
relieve front desk during breaks and as needed

Job Duty:
assist the Clinical Exam Center with SPE s, lab practical, SIM labs and/or Skills labs

Job Duty:
facilitate faculty travel approvals, expense reports and reimbursements/dues

Job Duty:
order faculty books

Job Duty:
create student pronunciation badges each academic year

Job Duty:
keep track of student pairing issues

Job Duty:
manage print out of lab files and post student pairings outside of lab activities for EPC labs

Job Duty:
initiate action as necessary for the handling of work items and issues particularly those related to departmental faculty, staff, and students

Job Duty:
order and maintain paper, stationary supplies for DCOM faculty and staff

Job Duty:
manage Staples orders for the Clinical Medicine department

Job Duty:
assist clinical faculty with data management, proctoring labs/exams, formatting exam questions

Job Duty:
operate and maintain office equipment

Job Duty:
maintain conscientious work ethic to include punctuality, professional dress and demeanor

Job Duty:
take minutes for division and department meetings or as assigned

Job Duty:
assist clinical faculty with data entry, proctoring labs/exams, formatting exam questions, and entering graded SOAP notes in gradebook

Job Duty:
facilitating reimbursements/dues

Job Duty:
assist with classroom quizzes

Job Duty:
assist other administrative staff with overflow work and phone coverage

Job Duty:
complete institutional and program accreditation reports and other reports necessary for the operation and advancement of the University

Job Duty:
perform other duties as assigned

Posting Detail Information Posting Number:
S05122P

Job Open Date:
04/07/2026

Job Close Date:
09/30/2026

Open Until Filled:
No

Special Instructions Summary:

About the Institution:
Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at ... or ... .

AA/EEO Statement:
Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.

Background Check Statement:
The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individuals identity, credit information, motor vehicle driving record, review of an individuals criminal conviction record (if any), verification of any license, and certificate or degree required for the position.

Quicklink for Posting: