Administrative Assistant

Job Description

SUMMARY

Proof of US citizenship, nationality, and/or permanent resident status in order to comply with all applicable export

and import laws and regulations.

This position handles site support functions for the Ravenswood Plant, as directed by the General Manager.

Position also provides support to the other departmental managers.

ESSENTIAL FUNCTIONS

Responsible for customer and regulatory correspondence and files (will include but not be limited to preparing and

issuing memo, reports, and filing all documentation)

Calendar management, meeting scheduling and lunches for Plant Manager / Ravenswood facility.

Manage and organize purchases of the administration building within budgetary constraints seeking cost savings

wherever possible

Coordinates weekly reports (this includes but is not limited to gathering, inputting and distributing weekly reports);

entering departmental purchase requisitions, entering Melt Shop sheets and monitoring various office supplies.

May coordinator projects and data analysis specifically related to Ravenswood manufacturing

May prepare presentations, reports, spreadsheets and graphs; transcribes information of a technical, confidential

and/or sensitive nature; enters 6S score sheets for CI department

Will assist or complete travel needs, independently coordinate travel arrangements and prepare/submit expense

reports

Research, compile, summarize, and analyze information to formulate correspondence and respond to various

inquiries from internal and external customers. Utilize company personnel at all organizational levels to gather

information to prepare reports

Will screen mail and callers, respond to and route inquiries to appropriate personnel as necessary; determine

importance and priority of various issues and determine what major issues should be brought to the attention of

the Plant and/or staff members

Handle highly confidential, sensitive and/or critical information, files, records and reports

Actively promote and ensure clear communication within the site and facilitate inter- staff communication

Coordinate and support TIMET executive and customer site visits, tours, and lunches. Also support event planning

Develop, maintain, and update corporate databases as required

Maintain Non-Disclosure Agreements (NDA) and associated intellectual property documentation for Plant

Coordination of TIMET Ravenswood PPE and Safety Event Program(s)

Provide administrative support to Senior Staff Members as needed; entering safety and training data, calling in Workers Compensation claim filing, etc

Provide administrative support to the other Departments in the quoting and ordering phases

Organization of all MOR's & QOR's which include responsibility to obtain and prepare aspect such as lunches/refreshments/meeting space/meeting invites, etc.

Work closely with the GM on forthcoming visits to ensure efficient arrival/departure.

ADDITIONAL RESPONSIBILITIES

Perform other duties and special projects as assigned

QUALIFICATIONS

COMPETENCIES

Champions Change - Actively promotes and continually seeks changes that move the business forward. Works with an open and flexible mind in considering change.

Communication/Interpersonal Skills - Maintains a positive attitude, works at maintaining positive work relationships, ability to communicate effectively with co-workers, effectively communicates with outside contacts, strong impact and selling skills.

Delivers Results - Sets goals and objectives for self and team and takes responsibility to achieve these in a timely manner. Ensures that actions are taken in support of goals and objectives. Examples - sets and delivers goals, results focused, action orientated.

Displays Creativity - Able to generate novel solutions to problems. Examples are creative decision making and