Clerk/Office Support - RSVP (Casual Part-Time - Grant Funded)

Position Title Clerk/Office Support - RSVP (Casual Part-Time - Grant Funded) Division Advancement & Community Engagement(DIV) Department PA MEDI & RSVP Job Description

This position is responsible to perform clerical duties and serve as the first point of contact for the department.

ESSENTIAL JOB FUNCTIONS

• Perform clerical duties in support of the assigned program to ensure efficient day-to-day operations of the department.
• Prepare and process daily paperwork, correspondence, and reports; maintain general recordkeeping and department filing system.
• Act as the first point of contact to answer the telephone, take messages, and forward messages to the appropriate department personnel.
• Assist to maintain records, files, forms, and documentation for the area.
• Effectively communicate the exchange of information with students, staff, faculty internal colleagues, and external contacts.
• Create, maintain, and enter information into databases.
• Provide guidance and support to work-study students to complete assigned tasks.
• Open mail and forward materials to appropriate personnel.
• Update and maintain department scheduling systems and appointments.

OTHER JOB FUNCTIONS

• Order office supplies as needed to maintain inventory levels.
• Report office equipment in need of repair to the appropriate personnel.
• As directed by the departmental supervisor, monitor and update College related web and social media sites.
• Maintain up-to-date with professional credentials, best practices, and current disciplines including continued educational requirements through certifications, seminars, training programs, etc.
• Maintain and develop work-related knowledge, skills, and competencies related to the job through professional and cross-training opportunities.
• Attend all required meetings and training.
• Perform additional grade-level support duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of Microsoft Word and Excel required.
• Entry-level knowledge of professional office and telephone technology and procedures required.
• Proficient verbal and written communication skills.
• Read, comprehend and follow instructions/work orders.
• Ability to consistently provide excellent customer service.
• Ability to organize and prioritize work assignments, including managing multiple projects/tasks concurrently and meet varied deadlines.
• Identify problems and assist with problem solving.

Required Qualifications

EDUCATION

• High school diploma or equivalent required.

EXPERIENCE

• Prior work performance must have met or exceeded appropriate work standards

CLEARANCES

The successful candidate will be required to obtain/provide the following clearances prior to hire:

• PA Child History clearance
• PA Criminal Record Check clearance
• FBI Federal Criminal History Record clearance

Preferred Qualifications

EXPERIENCE

• 1-year work experience providing clerical support in a business office setting preferred.

Physical Demands

PHYSICAL DEMANDS

• Prolonged sitting
• Frequent standing/walking or otherwise moving around department/campus
• Repetitive finger/hand movements
• Occasional lifting up to 20 lbs.
• Occasional bending

AUDIBLE DEMANDS

• Ability to communicate orally and hear conversation

VISUAL DEMANDS

• Use of computer and internet/internet-based systems
• Reading and preparing documents, reports, presentations, etc.

ENVIRONMENTAL DEMANDS

• Work is primarily conducted in a typical indoor office environment with appropriate lighting, noises, and temperature control.

HAZARDS

• Minimal risk of injury or work-related illnesses.

Salary $12.72/hr. Schedule Days/Hours Tuesday - 10 a.m. - 3 p.m., Thursday - 10 a.m. - 3 p.m.

Posting Detail Information

Posting Number S-2023-238-P Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Job Open Date 03/16/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants

Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.

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