Justice Administrator

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary

Under immediate supervision, the Justice Administrator performs clerical, office, secretarial and reception duties and provides support services to the Constables staff. The work involves radio communication with deputies, data entry, daily customer relations, filing, word-processing, and mail distribution. This position facilitates the work of the County Constable and staff and has an immediate impact on the operation of the Constables Office.

Individuals in this position serve at the pleasure of the current elected official.

• Receives office visitors and telephone calls while answering routine inquires and screens calls or callers.
• Relays information to deputies using multiple forms of communication devices, including a two-way radio system.
• Receives information from deputies, interprets and processes the information and reports to the Constable or other supervisory personnel as required.
• Takes messages and refers to appropriate Constables staff.
• Sorts and files forms, reports, correspondence and related documents.
• Attends meetings for and reports to supervisory personnel.
• Prepares and verifies billing documents and submits to internal and external entities.
• Prepares documents for filing.
• Prepares monthly and weekly reports and submits them as required.
• Examines letters, forms, documents or reports for accuracy and reports discrepancies to the Constable or other supervisor personnel as required.
• Maintains departmental records and files.
• Gathers, collates, classifies and posts information to assigned department records and computer system.
• Collects fees issues receipts, and maintains accurate fee collection records.
• Types standard forms, letters and other materials from rough draft and dictating equipment.
• Assists with data entry as required into the assigned computer system.
• Operates office machines including computer, telephone, radio, photocopier, fax, calculator, typewriter, and adding machine.
• Picks up, sorts and delivers mail, written materials and supplies to various locations.
• Requisitions supplies and maintains various inventory and records.
• Schedules appointments and keeps calendars.
• Assures the services delivered meet quality and timeliness standards.
• Communicates all changes and problems to the Constable or other supervisory personnel asappropriate.
• Performs other related duties as requested.

Any combination of experience or training may be substituted on a year for year basis.

• Requires High School diploma or GED.
• Requires two years full time administrative support, secretarial, clerical or related experience, including bookkeeping or accounting experience.
• Experience in a law enforcement, legal, or court related environment preferred.

• Bilingual preferred. (Spanish and English)
• Notary Public will be required.
• Class C Drivers License required.
• TCIC/NCIC certification preferred.
• The ability to obtain TCIC/NCIC certification in a timely manner required.
• TCOLE License preferred.