Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University - Kingsville

Department

Office of Employee Services

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

About Texas A&M University-Kingsville

Texas A&M University-Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region's premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution's 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

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Job Summary

The Administrative Coordinator II provides advanced administrative and operational support for the Office of Employee Services. This position coordinates and supports a wide range of HR functions, including employment processes, benefits administration, employee development initiatives, and compliance-related activities. Serves as a central point of contact for internal and external stakeholders, ensuring efficient operations, data integrity, and adherence to institutional policies and regulations. The role requires independent judgment, attention to detail, and the ability to manage complex, high-volume administrative processes while supporting multiple HR functional areas.

Essential Duties and Responsibilities

Administrative Support

• Provides high-level administrative support to the Office of Employee Services.

• Coordinates daily office operations, including scheduling, correspondence, and records management.

• Maintains confidential personnel records and ensures accuracy of HR data.

• Coordinates department meetings, trainings, and events, including logistics and materials.

• Manages office supplies, equipment, and resource allocation.

• Assists leadership with calendar management and special assignments.

• Serves as a primary point of contact for HR-related inquiries and directs requests appropriately.

• Communicates effectively with employees, departments, and external partners.

• Assists in drafting and distributing communications, announcements, and informational materials.

• Ensures a high level of customer service and responsiveness.

• Provides support in overseeing budget monitoring, maintaining accurate fiscal records, and managing department contracts.

• Provides support during peak operational periods, prioritizing highvolume tasks and ensuring timely, accurate processing and continuity of operations across HR functions.

• Assists in the development, revision, and implementation of standard operating procedures and process improvement initiatives.

• May support onboarding, training, and employee development initiatives.

• May coordinate logistics for workshops, orientations, and training sessions.

Compliance and Records Management

• Serves as the primary point of contact for records retention management, ensuring proper maintenance, retention, and disposal of records in compliance with institutional policies and applicable regulations.

• Maintains and updates personnel records in accordance with records retention guidelines.

• Ensures compliance with university, state, and federal HR policies and procedures.

• Assists with audits and data verification activities.

• Protects the confidentiality and integrity of employee information.

• Conducts employment verifications, including responding to verification requests, maintaining accurate employment data, and ensuring compliance.

• Maintains and updates employment records in HRIS (Workday) and personnel files, ensuring compliance with records retention and confidentiality requirements.

Projects and Reporting

• Assists with HR projects, process improvements, and operational initiatives.

• Compiles and analyzes HR data for reports and decision-making . Supports implementation of new HR programs, systems, or procedures.

• Compiles, analyzes, and prepares reports

Other Duties as Assigned

• Performs other duties as assigned to support the mission of the Office of Employee Services.

Qualifications

Required Education

Bachelor's degree or equivalent combination of education and experience.

Required Experience

Three years of related experience.

Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.

• Ability to foster a culture of continuous improvement, integrity, and accountability.

• Proactive and independent with the ability to take initiative. Excellent verbal and written communication skills.

• Excellent interpersonal skills with good negotiation tactics.

• Excellent time management skills with a proven ability to meet deadlines. Proficient in reading, interpreting, and verifying data in multiple formats.

• Innovative, problem solver, self-motivated, self-disciplined, and able to function independently as well as successfully as part of a team. Ability to analyze and solve problems.

• Proficiency in documenting processes and keeping up with industry trends. Proficient with Microsoft Office Suite or related software.

• Familiarity with laws, regulations, and best practices applicable to hiring.

• Demonstrated commitment to confidentiality of highly sensitive information.

Why Join the Javelina Nation?

Texas A&M University-Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:

• A welcoming campus community

• Opportunities for professional development

• Competitive benefits through the Texas A&M University System

• A rewarding experience of helping students achieve their academic and career goals

Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University's culture and guide its strategic plan. More information on TAMUK's Strategic Plan and Shared Values can be found here.

4DX: TAMUK employees actively engage in Franklin Covey's 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.

Caring Campus: TAMUK employees embody the Institute for Evidence Based Change's Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here.

Compensation & Benefits

Compensation: Commensurate with experience

Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees' well-being, professional growth, and financial security.

BENEFITS (rules, policies, eligibility apply)

With our generous benefit package, robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work.

Insurance:

• Medical

• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

• Up to 83% of premium covered by the university:

• Employee and Spouse

• Employee and Children

• Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-Campus Wellness Opportunities:

• TAMUK's Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Employee Tuition Assistance Program

• Book scholarships

• Public Service Loan Forgiveness

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Employee Leave:

• 8+ hours of vacation per month

• 8 hours of sick leave per month

• 8 hours of paid Birthday leave

• 12-15 paid holidays per year

Additional Information

A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual's expense, is recommended to determine whether the individual's current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university's ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities.

Application Instructions

During the application process applicants have one opportunity to enter the requested information, upload documents and submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter/Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• Contact information for 3 professional references

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Other Requirements and Factors

• This position is security sensitive

• This position will require export-control authorization prior to starting employment.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMUK policies, regulations, rules, and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

• This position will require export-control authorization prior to starting employment.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.