Receptionist

Final Filing Date: Open until filled with first review of applications on August 12, 2025. Interested candidates are encouraged to apply as soon as possible as this recruitment may close at any time.

Definition

The City of Cupertino is recruiting for Receptionist. Under general supervision this position performs a variety of clerical and receptionist functions.

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.

Serve as the first point of contact for visitors and callers to City Hall, which includes greeting guests, answering phones, managing front desk operations, maintaining lobby area, and providing general administrative support to ensure smooth day-to-day operations.

Performs clerical support work such as data entry, filing, copying, records management, and bookkeeping.

Manage and support incoming and outgoing mail and deliveries.

Reproduce documents, transcribe meeting minutes, and post agendas for City Council or commissions and committees.

Knowledge of:

Word processing and web browsing programs; personal computers, fax machines, photocopiers, and multi-line telephones; English usage including spelling, grammar and punctuation; standard record keeping practices for filing, indexing and cross referencing; basic mathematics; and time management techniques.

Ability to:

Be punctual and maintain consistent, reliable attendance, provide exceptional customer service; communicate effectively both verbally and in writing; learn the function and organization of each City department; perform detailed clerical work quickly and accurately; prioritize work, multi-task and support multiple supervisors; operate modern office equipment including computer equipment and specialized software applications programs; establish and maintain effective working relationships; lift weight of 35 pounds or less.

Education and Experience

Any combination equivalent to graduation from high school and one year of experience doing miscellaneous clerical support and receptionist duties.

Licenses and Certifications

May need to possess a valid California driver's license depending on assignment.

Working Conditions

Must be able to work in the office, Monday through Friday.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 35 pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with members of the public or with staff under stressful conditions while interpreting and enforcing departmental policies and procedures.

Application and Selection Process

If you are interested in this opportunity, please submit your City of Cupertino employment application to Human Resources. Final Filing Date: Open until filled with first review of applications on August 12, 2025. Interested candidates are encouraged to apply as soon as possible as this recruitment may close at any time. Failure to complete the supplemental application will disqualify the applicant from the recruitment process. Failure to list work experience or stating "See Resume" in the work experience section of the application will be considered an incomplete application and subject to rejection. Resumes may be attached separately. Electronic applications may be submitted online through the City's employment page at , or application materials may be submitted to: Human Resources, 10300 Torre Avenue, Cupertino, CA 95014. Late applications will not be accepted.

Applications will be screened according to the qualifications outlined in this job announcement. Applicants possessing the most desirable qualifications will be invited to continue in the selection process, which may include a written examination and/or panel interview. An eligible list will be established as a result of this process and will remain in effect for 3 months from the date established.

Additional Information

The City of Cupertino is an equal opportunity employer and does not discriminate in employment on the basis of a person's race, religion, color, sex (including gender and pregnancy), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, age, medical condition, genetic characteristics, and physical or mental disability. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Cupertino Human Resources upon submittal of application. Documentation of the need for accommodation must accompany the request.

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.