MS-Clerk/Receptionist

MS-Clerk/Receptionist JobID: 1211

Position Type:

Paraprofessional/Clerk Receptionist

Date Posted:

6/10/2025

Location:

PIETZSCH-MACARTHUR SCHOOL (E, 6th-8th CTR)

Additional Information: Show/Hide

Beaumont independent school district

Job Description

JOB TITLE:

Clerk Receptionist

CLASSIFICATION:

Nonexempt

REPORTS TO:

Principal

PAY GRADE:

PSS

2

183

LOCATION:

Assigned Campus

DATE REVISED:

1/27/2016

PRIMARY PURPOSE:

Serve as receptionist to greet and receive incoming patrons into the school and answer the central switchboard system.

QUALIFICATIONS:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Ability to operate multi-line phone system

• Ability to treat district employees and/or patrons in a patient and tactful manner

• Ability to communicate well with people on phone and in person

• Proficient skills in keyboarding skills and computer usage

• Effective organization, communication, and interpersonal skills

• Ability to follow verbal and written instructions

• Ability to speak Spanish desired but not required

Experience:

• One year experience in public education environment preferred

MAJOR RESPONSIBILITIES AND DUTIES:

Reception and Phones:

• Receive all incoming calls and transfer to appropriate staff.

• Assist public, staff, and students as needed.

• Receive and direct all incoming calls, take reliable messages, and route to appropriate staff.

• Answer general questions from the community.

• Maintain visitor logs and issue visitor passes.

• Sort, distribute and deliver mail, messages, and fax documents.

• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.

• Make and log all long distance calls.

• Report all telephone repairs as needed.

• Maintain records of teacher attendance, run weekly/monthly reports, and close files each month.

• Greet all visitors and direct to appropriate areas.

• Gather homework assignments.

• Sign for all merchandise from U.P.S. and mail carrier.

• Ensure time cards have appropriate signatures and send to the business office.

• Maintain paperwork pertaining to substitutes.

• Responsible for selling locks to students.

• Maintain a sign-in sheet for teachers/substitutes.

• Learn to program phones.

• Maintain scheduling of the Master Teaching Room.

• Receive and distribute U.S. Mail.

• Receive and distribute Central Office Mail.

• Cooperate fully with colleagues in shared responsibilities.

• Provide clerical assistance as needed.

Other

• Maintain confidentiality.

• Be a positive role model for students in dress, demeanor, and speech.

• Demonstrate a positive attitude toward life and students.

• Display punctuality, congeniality, dependability, and efficiency.

• Display exemplary ethical and moral behavior.

• Show tolerance for peer differences and promote harmony.

• Share experiences, ideas, and knowledge with peers.

• Seek advice and counsel when needed.

• Perform duties in a professional, ethical, and responsible manner.

• Perform other duties as assigned.

EQUIPMENT USED:

• Multi-line phone system, Personal computer, typewriter, printer, copier, fax machine, and calculator

WORKING CONDITIONS:

Mental Demands

• Ability to treat employees or patrons in a patient and tactful manner

• Maintain emotional control under stress

• Ability to work with frequent interruptions

Physical Demands

• Continuous sitting

• Moderate lifting

• Prolonged use of computer

Environmental Demands

• Normal office environment

The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Approved by Immediate Supervisor:

Date:

Reviewed by HR Director:

Date:

Received by Employee:

Date: