Exe Admin Assistant-Project Manager

Executive Administrative Assistant and Project Manager to the ChiefExecutive Vice President, Strategy and Research Officer (CEVPSRO) JobCategory: Office and Administrative Support Requisition Number:EXEAD001051 Part-Time Hybrid Springfield, MA 01103, USA Job DetailsDescription Position Title: Strategic Executive ProjectAdministrator/Executive Admin to CEVP Reports to: Chief Executive VicePresident, Strategy & Research Officer (CEVPSRO) Supervises: Specifiedproject staff: Digital Navigators (subject to change per assignprojects) Salary Status: Exempt Hours: 32 hours Minimum Requirements:Bachelor\'s degree and 3-5 years of experience in project management andexecutive support to C-level executives. Fluency in English; Excellentwritten and verbal communication skills including professionalcorrespondence skills. Experience or ease with learning and utilizingmultiple software systems (e.g., Project management software (Asana);Blackbaud FENXT (finance software); meeting platforms (Zoom); etc.; WordProcessing, Spreadsheet creation, Calendaring and Emailing both throughGoogle Suite, and Microsoft Office. Ability to maintain strictconfidentiality. Experience in calendar management, professionalcorrespondence, scheduling, and travel coordination. Strongorganizational skills, with an ability to manage multiple projects andpriorities simultaneously. Exceptional interpersonal skills with theability to build relationships with internal and external stakeholdersand effectively engage with senior leadership and cross-functional teamsin a culturally diverse environment. Ability to thrive in a fast-paced,dynamic environment and adapt to shifting priorities. Proven experiencein project administration, coordination, or executive support, with afocus on strategic initiatives. Exceptional attention to detail andability to quickly learn and implement departmental procedures andpolicies. Key Responsibilities: Executive Administrative Support: Assistthe CEVPSRO with the submission of direct staff timesheets. Manage phonecommunications and screening when necessary. Proactively manage anextremely active executive calendar and provide office administrationsupport. Compose professional correspondence, triage emails, coordinatemeetings, develop agendas, take notes, and track action items. StrategicProject Management and Support Provide project management of CEVPspecified, top priority projects. In collaboration with the CEVP,develop and implement a CEVP executive administration scope of work andrelated workflows. Provide project management of current grantinitiatives, including Digital Navigation. Facilitate the development ofplans related to assigned projects and manage them from initiation tocompletion. In collaboration with the Policy Committee and in support ofthe CEVP oversight of regulatory guidelines, support efforts to track,update, and maintain policies and procedures for RPH departmental andorganization. Provide Grants & Development Committee monthly meetingsupport as needed. Process and System Optimization: Contribute to theadvancement and implementation of standardized administrative processesand procedures, making recommendations to streamline workflows andenhance efficiency. Support the development and building of systems ofoversight, tracking and reporting on the organizational Strategic Plan.Assist VP RPH and CEVP with building a standardized grant tracking andreporting system across departments. SEE THE CARING HEALTH CENTERWEBSITE FOR COMPLETE JOB DESCRIPTION