Administrative Assistant to the Assistant Superintendent of Leadership and Learning

Definition

Under supervision of the Assistant Superintendent of Leadership and Learning, is responsible for performing a variety of duties; offers support to the staff in carrying out the objectives of the grants and LAL departments including data collection, organization, and articulation, and performing duties as the Administrative Assistant to the Assistant Superintendent of Leadership and Learning.

Typical Duties (Any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed.)

• Administrative Assistant to Assistant Superintendent of Leadership and Learning's Office
• Assistant to the staff in the Office of LAL
• Schedules appointments, meetings, interviews, virtual meetings and conference calls
• Attends meetings and take notes
• Creates purchase orders and vendor requests for all curriculum, instruction, and grant related items
• Pays invoices for the created purchase orders
• Handles Federal Procurement procedures related to grant purchases
• Answers and screens calls
• Works shifts at the front receptionist desk at Central Office
• Runs copies, creates documents, etc. in preparation for meetings
• Uses Google Docs and Microsoft Office to create data spreadsheets, documents, and communication for buildings
• Works with the EMIS and Testing team to create user-friendly data reports for district and building use
• Manages State, Local, and Vendor Assessments
• Creates documentation systems for organizational purposes
• All other duties as assigned

Minimum Qualifications

• Experience working with teams in a customer service oriented environment
• Google Certification preferred
• Data input, output, and articulation
• Associate's Degree or Bachelor's Degree preferred, but not required
• Familiarity with SIS or equivalent systems
• Familiarity with school and school district functions and responsibilities

Knowledge, Skills and Abilities Desired

General knowledge of English grammar, spelling and punctuation; general knowledge of basic mathematics; Proficient in Microsoft Office; Skilled in exercising tact and discretion when communicating with students, parents, teachers, administrators and support staff; Ability to maintain accurate records and write reports and logs; Ability to lift boxes of supplies and books; Ability to bend, stoop and reach.