Contract Administrator

Why Youll Love Working With Us

*Were a people-first organization that values safety, integrity, and teamwork. Our culture is built around mutual respect, high standards, and lasting relationshipswith both our employees and our clients. If you're looking for a company that invests in your growth, offers excellent benefits, and provides opportunities to be part of projects, this is the place for you.

About the Role

*Were seeking a detail-oriented and proactive Contract Administrator to support our Risk Management Department. This role involves coordinating with project teams, managing contract documentation, and ensuring compliance across multiple platforms. Youll also play a key role in administrative operations and communication with internal and external stakeholders.

Key Responsibilities

-Provide administrative support to department leadership and occasionally to other executives.
-Coordinate new job setups, including contract files, checklists, and data entry across various systems (SharePoint, Viewpoint, etc.).
-Process and track subcontractor documents, pay estimates, insurance certificates, lien waivers, and change orders.
-Generate professional correspondence including letters, memos, and transmittals.
-Assist with bid forms, prequalification documents, and overnight mailings.
-Maintain organized and secure records and files.
-Ensure accuracy of information and follow up on time-sensitive tasks.
-Uphold company policies and confidentiality standards.
-Support short-term projects and other administrative duties as needed.
-Maintain reliable and punctual attendance.

Qualifications

-Minimum 2 years of experience in office administration or a similar role.
-Proficiency in Viewpoint Construction Software, Microsoft Office Suite, SharePoint, and Adobe Professional.
-Strong organizational and time management skills.
-Excellent verbal and written communication.
-Ability to work independently and handle multiple priorities.
-Professional phone etiquette.

Requirements

-Valid California Drivers License

Ready to Apply?
If youre a motivated professional who thrives in a fast-paced environment and enjoys being part of a collaborative team, apply now!

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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