Front Desk Coordinator

Front Desk Coordinator – Be the Face & Heart of Our Office! Lakeland, FL 33811 | Full-Time | On-Site

Are you a people-person with a passion for organization and creating positive first impressions? We're looking for a Front Desk Coordinator who brings energy, professionalism, and reliability to every interaction.

As the first point of contact for our office, you’ll play a vital role in maintaining a smooth and welcoming front office environment. If you thrive in a fast-paced setting, love multitasking, and have a knack for keeping things running efficiently — we want to meet you!

What You’ll Do: Greet visitors and callers with warmth, professionalism, and a can-do attitude Coordinate front desk operations and provide general office support Manage incoming calls, messages, and appointments Handle filing, data entry, and match invoices with purchase orders Track employee timecards and support payroll processes Order and organize office supplies and equipment Keep front office areas tidy, efficient, and inviting Communicate clearly and effectively with internal teams and external contacts

What We’re Looking For: Exceptional communication and customer service skills Excellent attention to detail and multitasking abilities Dependable, friendly, and organized Proficient in Microsoft Office and basic office equipment Prior experience in an administrative or receptionist role is a plus!

Why You’ll Love It Here: Collaborative and upbeat team culture Growth and learning opportunities Competitive pay and benefits You’ll truly make an impact every day!

Ready to take the lead at the front line of our organization?

salary: $17 - $18 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Answer and direct incoming phone calls with professionalism and excellent telephone etiquette
  
  
• Greet and assist visitors with a warm, friendly, and approachable demeanor
  
  
• Perform general office duties including filing, copying, and data entry with accuracy and attention to detail
  
  
• Maintain organized records by matching invoices with packing slips, receivings, and purchase orders
  
  
• Enter and manage employee timecards and ensure timely processing for payroll
  
  
• Order and monitor inventory of office supplies to ensure efficient daily operations
  
  
• Communicate effectively with individuals from diverse backgrounds in a respectful and helpful manner
  
  
• Balance multiple tasks and responsibilities while maintaining a calm and focused attitude
  
  
• Support a team-oriented office environment through reliability, organization, and a proactive approach
  
  
• Represent the front desk with confidence, professionalism, and a consistently helpful presence
  
  

The essential functions of this role include:

working in a smoke free environment

Skills

Front Desk Coordination (2 years of experience is required)

Vendor Management (1 year of experience is required)

Microsoft Excel (2 years of experience is required)

Multi-tasking (3 years of experience is required)

Scheduling Appointments (2 years of experience is required)

Maintaining Calendars (2 years of experience is required)

Answering Phones (3 years of experience is required)

Completing service requests (1 year of experience is preferred)

Purchase Orders (1 year of experience is required)

Light Payroll (1 year of experience is required)

Invoicing (1 year of experience is required)

Inventory Management (1 year of experience is required)

Filing

Administrative Duties (2 years of experience is required)

Data Entry (2 years of experience is required)

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact ....

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.