Executive Assistant

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Job Title:Executive AssistantDepartment:Nursing | College Administration

The College of Nursing seeks a highly motivated and experienced professional to serve as the Executive Assistant to the Dean. The Executive Assistant performs complex administrative duties of a responsible, sensitive and confidential nature. The Executive Assistant plays a key role in ensuring the efficient operation and delivery of executive, strategic, operational and administrative tasks. While this role requires an independent and proactive workstyle, a strong desire to collaborate with others including faculty, parents, students, and the external community is essential to success.

This role provides comprehensive administrative planning and organizational support to the Dean while fostering a collaborative, inclusive, and inviting workplace. Typical duties include complex calendar/schedule management, Workday data entry for travel, purchases, and HR transactions, Pcard management, reconciliation of tasks and activities in Workday, event management, correspondence, meeting coordination (including the creation and distribution of documents, presentations, agendas and minutes), reception duties, special projects, and other duties that provide broad administrative support within the College.

The Executive Assistant creates a positive and welcoming environment for all internal and external stakeholders and visitors and displays a high level of diplomacy regarding matters that impact the reputation of the College. The Executive Assistant willingly cooperates with faculty and administrative personnel throughout the college and university, demonstrates initiative in problem-solving, and takes full ownership of assigned responsibilities, ensuring accuracy, efficiency and follow through. This position may act as a lead on the coordination of special events of public importance and may engage the services of event planning professionals and vendors.

As a confidant of leadership, this position will require the individual to always possess a high level of professionalism and exercise considerable discretion when dealing with high-level matters of a confidential and sensitive nature, especially those items that may impact the public reputation of the institution.

The ideal candidate will genuinely enjoy a fast-paced environment involving multi-tasking, deadlines, projects, collaboration, and assisting with meeting key priorities of the senior college leadership team. This position will benefit from the ability to proactively anticipate requirements and potential barriers.

Work involves primarily daytime hours yet may also require evening and weekend hours.

Additional Information:

Required Qualifications: Bachelor's degree or equivalent experience, and 4 years of relevant experience.

Desired Qualifications : Advanced degree in relevant field, and 4-8 years of relevant experience preferred.

Function : Business Planning and Operations

Subfunction : Administrative Assistant

Career Band : Individual Contributor - Specialized

Career Level : S3

Posting Range : $70,100 - $91,600

Location:Heminger Hall (1069)Position Type:RegularScheduled Hours:40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.