Receptionist

Our client, a global consulting firm based in Lower Manhattan, seeks to hire a Temp Receptionist to support their NY Office. Position is Monday - Friday, 8:30am-5:30pm with flexibility for occasional OT as it arises. 5 days onsite. The temp duration is open -ended starting July 2025. Need 3+ months minimum commitment.

• Manage the reception area, welcoming all employees, visitors, vendors, and candidates, greeting everyone with the utmost professionalism.
• Answer incoming calls, take messages, and direct them to the appropriate party.
• Manage correspondence (e-mail, letters, packages, etc.) by handling and distributing incoming mail; arrange for vendor pick-up of outbound mail/packages.
• Maintain appropriate front desk security and safety measures.
• Prepare conference rooms; facilitate meal service and catering needs.
• Assist with onboarding support for new hires.
• Assist Office Manager with overall office maintenance and organization, overseeing day-to-day office cleanliness.
• Conference room calendar management for external guests.
• Serve as the company contact for all incoming guests and incoming callers.
• Assist the Office Manager with event planning.
• Provide ad hoc support on special projects.
• Daily in-office presence, on-site to support office needs.
• Support project teams with administrative tasks pertaining to client-facing projects, such as calendaring, contract submittal requests, CRM management, and gifting as needed.
• Coordinate, manage, and support the preparation of internal/external meetings, videos, and conference calls, including notetaking.
• Coordinate appointments and office meetings, ensuring adequate meeting facilities and technical resources are available and ready for use.
• Interact with all levels of management within the organization (both domestic and international), adjusting communication style to fit the audience; demonstrate tact, diplomacy, discretion, and good judgment.
• Handle confidential information and communication with all levels of the organization in a professional & discreet manner.
• Provide support or backup to the Office Manager as needed with new hire onboarding activities.
• Provide administrative support to assigned Partner(s), including managing and anticipating complex calendars and schedules, and executing general administrative activities within the North America offices.
• Provide coverage for other Administrative Assistants, as needed.
• Assist with other ad hoc projects, office, or admin activities as required.

Qualifications:

• Bachelor's degree desirable, or at least 1+ year of administrative or office operations support within a corporate environment
• Working knowledge of common office equipment (i.e., printers, video conferencing equipment)
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Excellent communication skills, both verbal and written
• Strong initiative and problem-solving skills
• High detail orientation, with good organization and planning skills
• Flexible, friendly, and positive attitude
• A keen sense of effective customer and client service and a problem-solving orientation
• Demonstrated teamwork and collaboration skills
• Ability to develop trust and maintain confidentiality

Pay:

• $25-$30/hour depending on experience

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)