Legal Assistant (Hybrid)

Taft is seeking a legal assistant to serve our Immigration team in Taft’s Cincinnati office.

We are seeking a legal assistant with 2+ years of legal and/or office experience to provide administrative support to our team in the Cincinnati office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. 

Duties and Responsibilities:

• Provides confidential administrative support to attorneys and paralegals in the Immigration Practice Group including but not limited to composing or preparing documents and in/out correspondence.
• Proofreads and drafts legal documents.
• Assists attorneys and paralegals with immigration petitions and applications for filing.
• Works with clients to gather documents and information necessary for applications.
• Responds to inquiries from clients regarding case status and submits inquiries on case status to USCIS.
• Processes correspondence from USCIS,DOS, and DOS including notifying clients, assisting clients to prepare responses to notices or evidence requests as appropriate, and following up with relevant parties
• Performs case management of immigration matters including tracking of expirations.
• Conducts factual legal research and analysis relevant to the Immigration Practice using all available resources, including print and electronic sources.
• At the direction of the assigning attorney, corresponds with government agencies, vendors, and clients.
• Arranges for procurement of outside services (e.g., translation and evaluation services), and works with vendors to provide quotes to supervising attorney.
• Performs reviews and revisions of various legal documents.
• Processes invoices for client disbursements and firm expenses for payment.
• Timely enters, reviews, and corrects time entries for assigned timekeepers.
• Arranges for procurement of outside services (e.g., translation and evaluation services), and works with vendors to provide quotes to supervising attorney.
• Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy.
• Prioritize work, monitors deadlines, and communicates the same to the assigned team.
• Handles, records, and transmits a high volume of correspondence.

Requirements:

• Must demonstrate a high degree of professionalism, credibility, and personal effectiveness.
• Excellent organizational skills.
• Ability to multi-task and prioritize responsibilities in a high-volume setting.
• Thoroughness and strong attention to detail.
• Ability to collaborate well with colleagues and work effectively as a team.
• Must be flexible and dependable.
• Ability to maintain client confidentiality.

Knowledge, Abilities, Skills, Interpersonal and Other Requirements:

• High school diploma or GED required.
• At least two years of related experience in a law firm preferred (immigration experience desired).
• Experience supporting multiple attorneys/supervisors preferred.
• Proficiency in Tracker desired.
• Proficiency in iManage desired.
• Experience working in Microsoft Office required.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.