Executive Assistant to VPO/CFO

Executive Assistant to VPO/CFO 4.4 4.4 out of 5 stars 1100 College Street, Columbus, MS 39701 Essential Duties Answers phones, routes calls and people to appropriate destination. Takes mail and picks up mail at campus post office; routes paperwork to appropriate offices. Maintains current filing system including general, personnel, construction projects. Prepare and submit monthly General Statement of Expenditures Report; run monthly budget reports; prepare purchase requisitions and process purchase orders. Revise Public Official Bond. Responsible for IHL requirements such as but not limited to agenda items, construction projects, insurance policies, etc. Maintains VPO/CFO webpage. Help prepare, distribute budget books, financial statements, supplementals. Prepare and submit university's project requests. Coordinate annual Repair & Renovation visit. Reviews/updates Administrative Duties Handbook document and webpage. Supervise VPO student workers. Provide administrative support to VPO/CFO and directors. Manage university travel program including processing reimbursements, policies, and cash advances. Answer contract inquires and and support procurement and requests. Perform ther reasonable duties as assigned. Minimum Qualifications Education: Bachelors' degree preferred; professional knowledge equivalent to a bachelor's degree required Experience: 3 years experience in a professional office environment required; executive administrative experience preferred Knowledge of higher education working units, policies, and procedures preferred Knowledge of word processing and spreadsheet software Ability to write routine reports and correspondence Excellent oral and written communication skills Ability to work independently with minimum supervision and meet deadlines with short notice Strong organizational skills Ability to accurately record and report meeting notes Maintain confidentiality and professional conduct with students, employees and the general public Physical Demands: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to walk; reach with hands and arms; and taste or smell. The employee is occasionally required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and color vision. Job Description Summary Provide administrative support to Vice President for Operations/Chief Financial Officer (VPO/CFO), provide assistance to VPO directors, hire, train and supervise office student workers, process essential documents as related to finance, payroll, compliance, travel, procurement, university projects, etc., prepare and submit required reports and approvals to Institutions of Higher Learning (IHL), Attorney General's Office, Bureau of Buildings and Miss. Dept. of Finance & Administration, help prepare and distribute budget books/financial statements to all campus departments, IHL and other IHL universities, serve as a resource for university contract processes, act in a support role for certain outsourced services, facilities planning, university disaster plan and construction projects. Hours of Availability Background Check Statement Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate. Requisition Detail Information Requisition Number FY20677NF Open Date 07/01/2025 Will this job have a specific close date? No Close Date Special Instructions to Applicants