Legal Receptionist

Legal Receptionist
Hartford, CT (onsite)
Mon- Fri (8:00 AM 5:00 PM)
3 Months (Temp to hire)

Overview:
Provides exceptional front desk and administrative support in a legal office environment. Greets and assists visitors, answers and handles incoming calls, maintains conference rooms, performs clerical duties, and supports legal staff with value-added services. Maintains utmost professionalism and integrates into the firms culture.

Responsibilities:

• Greet and assist all visitors and employees professionally

• Answer and direct incoming calls per firm/Ricoh phone etiquette

• Schedule and prepare conference rooms with supplies, beverages, and video conferencing as needed

• Perform light administrative duties: prepare documents, manage files and calendars, schedule meetings, draft correspondence

• Support legal staff (law partners, paralegals, admin assistants) with clerical tasks and meeting deadlines

• Perform light housekeeping to maintain organized workspaces and lobby cleanliness

• Assist with ordering and organizing office and coffee supplies

• Engage in company events, community service, or firm initiatives as needed

• Educate self on firm culture, key personnel, and act as firm concierge for clients and staff

• Follow visitor/guest security protocols and track attorney/staff whereabouts to route calls/visitors appropriately

• Assist with issuing/tracking customer property (ID badges, directories, etc.)

• Support mailroom operations when needed

Requirements:

• High school diploma required; Associate or Bachelor's degree preferred

• Minimum 3 years of related business experience; strong preference for admin and switchboard experience in a legal environment

• Proficiency in MS Office Suite, especially Word and Excel

• Excellent customer service, communication, and organizational skills

• Ability to multitask and work with technical equipment

• Professional demeanor and attention to detail

• Business casual dress code (no jeans)

• No driving required

• Worksite: 20 Church Street, Hartford, CT 06103 (no parking provided)

• Interview via Teams and in-person meet & greet