Contract Receptionist

Vaco Indianapolis has partnered with a client on the NE side of Indianapolis in search of a contract Receptionist. This role is expected to start around July 18th and end in August. If you feel you would be a good fit, apply today!

In office schedule: Monday-Friday 8 a.m.-5 p.m. 100% in office.

• Provides a wide range of complex office administration and support to their specific direct report.
• Uphold a strict level of confidentiality.
• Business Development/Front door
• Update community calendars
• Send out Indy Office Update Emails- Lunch, Maintenance, and Communication
• Stock and maintain healthy food initiatives, snack baskets, and refrigerators.
• Assist in receiving and shipping UPS items.
• Assisting with New Hire Orientation includes, but is not limited to, Creating ID badges, gathering office supplies, setting out snacks, and assisting with daily breakfast and lunch.
• Responsible for the upkeep of all office equipment, including cleaning, maintenance, and repairs.
• Manages all aspects of Indy office and warehouse maintenance items
• Provides support when needed to assist staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• Maintains inventory of office supplies; orders new supplies as needed
• Performs other related duties as assigned
• Manages the following but not limited to the kitchen, storage, office/ warehouse maintenance and upkeep, and office security.
• Order items for special occasions.

• 3+ years of experience as an Executive Assistant or a similar role

• Excellent MS Office knowledge and skills

• Outstanding organizational and time management skills

• Familiarity with office equipment and applications (e.g. e-calendars and copy machines)

• Excellent verbal and written communications skills

• Discretion and confidentiality

• Work with minimal supervision

• Positive, outgoing, upbeat, self-starting, and can-do attitude

• Easily interact and relate with a wide assortment of personality types

• The ability to listen carefully and take direction well

• Enthusiasm to help without being asked