Bilingual Spanish Administrative Support/Receptionist

Will be responsible to Manage telephone/calls, emails, and correspondence. a. Morning/Opening routine - reviews general voicemail box for overnight activity, transcribes messages and distributes them to the appropriate party. pick up and process mail by date stamping and distributing to appropriate party. Screen phone calls before transferring to appropriate party. Manage Front Desk traffic, including: a. Greets visitors. b. Acts as gate keeper for Principal/Owners to keep solicitations to a minimum. c. Maintains front office area neat and clean. d. Sets up conference room for meetings when needed. e. Prepares coffee for breakroom or meetings when needed. f. Provides and accepts employment applications from interested candidates. g. Reviews/Completes screening checklist for each job applicant - forwards to Operations Department for further consideration. h. Distributes employee payroll checks every other Friday. Manages outgoing mail (UPS/FedEx), including the distribution of incoming mail/faxes & packages throughout the office. Maintains current business Licenses/Certificates on front office wall (frames). Will also assist with Purchasing & Inventory, including: a. Maintains inventory of office, kitchen & bathroom supplies. b. Re-orders when appropriate. c. Oversees upkeep of postage machine. d. Coordinates service maintenance for computers, copiers, faxes and water service, including setting up service calls. e. Maintains copier/fax/postage equipment loaded with paper and toner/ink for proper support. f. Manages and coordinates third party vendors including janitorial, coffee/water service, pest control, VoIP vendor, FedEx, etc. Filing support, including: a. Performs pre-sorting of project folder documents, A/P and A/R documents. May include scanning and digital filing of these documents. Makes labels and sets up project folders. . Establishes excellent relationships with internal stake holders as well as visitors. New Hire Orientation, including: a. Conducts new hire orientations with Field employees. b. Sets up employment files adhering to Master Folder format. c. Copies and reproduces the new hire kits (English/Spanish) to be prepared for a ramp up of on boarding appointments. d. Creates ID badges, including taking headshots for newly on boarded employees. Re-issues badges as needed. Other duties or projects may be assigned based on operational needs. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. EDUCATION and/or EXPERIENCE High School Diploma or GED is required. Some college education in accounting or related discipline would be highly desirable. Minimum of 2 years of experience in an administrative and accounting capacity. Knowledge for switchboard phone systems such as Nextiva or similar program is ideal. Proficient use of software applications such as MS Outlook, Word, Excel, and SAGE or other accounting platforms. Possesses excellent problem-solving skills & prioritizes Win-Win outcomes. Highly organized with time and tasks to ensure efficiency and accuracy are consistently maintained. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.