Clerk, Attendance/Receptionist (2025 - 26 School Year) (8466)

JOB DESCRIPTION

Job Title

Clerk, Attendance

Evaluation Type

Paraprofessional

Department

Assigned Campus

Pay Grade

P5

FLSA

Non-Exempt

Date Revised

November 2023

Supervisor

Principal

BASIC FUNCTION & RESPONSIBILITY: Create, maintain, and monitor student attendance, enrollment, transfer, withdrawal, and other records; collect and process student grades and corrections.

QUALIFICATIONS:

Education/Certification:

• High school diploma or equivalent

Special Knowledge/Skills/Abilities:

• Knowledge of applicable district policy and procedures
• Knowledge of Texas Education Agency rules, regulations, and procedures
• Knowledge of Public Education Information Management Systems (PEIMS) rules, regulations, and procedures
• Skill in preparing and maintaining accurate records and reports
• Skill in communicating effectively, both verbally and in writing
• Skill in operating standard computer and software applications, including but not limited to electronic mail, word processing, spreadsheets, databases, and presentations
• Ability to work collaboratively with staff, parents, and District employees
• Ability to prioritize and organize work responsibilities
• Ability to meet established deadlines

Experience:

• Three (3) years of related experience

CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Student Support:

• Assist in resolving parent/student issues and concerns in a timely manner.
• Assist in managing student behavior in accordance with the Student Code of Conduct and student handbook.

Support of Administrative, Fiscal, and/or Facilities Functions:

• Create and maintain student attendance records, which include the updating and maintenance of both hard copy and online student records.
• Disseminate records to campuses, other school districts, central administration, and court-ordered requests accurately and within the time frame allotted.
• Maintain attendance accounting records in accordance with Texas Education Agency (TEA) standards.
• Train staff on TEA attendance accounting tracking and procedures.
• Verify with parents and teachers the validity of daily attendance as reported.
• Summarize results of attendance calls in order to convey communicable diseases to the nurse.
• Generate and distribute excessive absence and tardy letters or other attendance-related letters.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Perform campus receptionist duties.
• Manage campus visitor and volunteer system.
• Process and maintain accurate Public Education Information Management System (PEIMS) data for state agencies.
• Summarize results of attendance calls in order to convey communicable diseases to the nurse.
• Maintain confidentiality of all student records.
• Provide assistance to campuses/departments as requested.
• Report all attendance problems to the designated administrator.
• Assist in campus office as needed.
• Maintain confidentiality.

Organization Improvement:

• Work collaboratively to improve programs.

Professional Growth and Development:

• Participate in professional development that increases effectiveness and improves District performance.

School/Community Relations:

• Interact positively with employees and the community to provide needed information and to promote the District in a favorable manner.

Organization Morale:

• Participate in team-building activities and the decision-making process as appropriate.
• Communicate and collaborate with campus/department staff to enhance service delivery and customer satisfaction.

Other Responsibilities:

• Comply with policies established by federal law, including but not limited to State Board of Education and local Board policy.
• Perform other job-related duties as assigned.

SUPERVISION EXERCISED: None

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

• Tools/Equipment Used: Standard office equipment, including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress