Front Desk Receptionist

Who we are:

Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have the opportunity to develop your career? If so, read on! Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service.

We offer:

• Amazing employee flight privileges within the American Airlines global network
• Training and development programs to take your career to the next level
• Comprehensive health and life benefits (subject to location)

Pay rate - $22/hr.

We are looking for a customer oriented professional to join us at our Corporate Headquarters as the Receptionist. The Receptionist reports directly to the Supervisor, and works closely with the Talent Acquisition team, and the Facilities Manager.

As a Receptionist, you will be the first point of contact for our company. Our Receptionists duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Primary responsibilities include:

• Provide guidance, driving and address directions, facsimile numbers and other pertinent guidelines to visitors, contractors and vendors conducting business with Envoy Headquarters staff
• Announce all campus visitors and direct to designated lobby locations
• Manage, sort, distribute and secure all incoming and outgoing campus mail and packages, keep stock inventory for UPS, FedEx, Comat, USPS and courier services.
• Screen and direct all incoming calls from Envoys mainline and the Talent Acquisition mainline to appropriate personnel; additionally, reply to all voicemails on each phone mainlines
• Assist recruiters and recruitment coordinators with candidate pre-employment tasks, badging activation
• Receive, sort, distribute, and track all Envoy Employee Company ID badges
• Manage the Talent Acquisition group Outlook account, this includes replying to all incoming inquiries and sending any required follow-up work to the appropriate recruitment staff
• Communicate with active candidates missing pre-employment documentation and provide deadlines to receive documentation
• Communicate interview process information and ensure candidates understand what to expect on the day of the interview
• Arrange travel and accommodations, and prepare vouchers for visitors
• Coordinate and schedule weekly vendors to participate in our Tuesday Vendor days, when requested
• Maintaining Envoy Headquarters office services/vendors listing
• Perform clerical/administrative support tasks HR records, filing, photocopying, transcribing documents, and fax support. Assist other administrative staff with overflow
• Arrange Envoy Headquarters room reservations for various departments using the Outlook calendar
• Assist Office Administrator in planning and executing office events and meetings

Qualifications:

• Minimum age of 18
• High school diploma or GED equivalent
• At least one (1) year of previous receptionist and clerical experience
• Intermediate to advanced working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
• Experience working with a multi-line phone system
• Demonstrated ability to communicate effectively, both verbally and in writing
• Ability to maintain complete confidentiality and discretion in all communications
• Must be able to read, write, fluently speak, and understand the English language
• Possess the legal right to work in the United States

Position Preferences:

• Prior working experience with an applicant tracking system
• Previous experience working with confidential material
• Familiarity with SharePoint