Part-Time Office Assistant and Receptionist Office of the Deans

Part-Time Office Assistant and Receptionist Office of the Deans

Indiana University Bloomington

in Bloomington, IN

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Type: Adjunct/Part-Time

Salary: $15.00 to $17.00 per hour and is based upon experience

Posted: 05/21/2025

Category: Administrative Assistants

Job ID: 316027

Department

JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)

Job Summary

The Office Assistant and Receptionist greets and assists all visitors to the Jacobs School of Music (JSoM) Office of the Deans including faculty, staff, students, parents, executive guests, esteemed musicians, and university dignitaries.

Department Specific Responsibilities

Assists the members of the Deans Office with day-to-day activities and individual projects in support of the Jacobs School of Music.

Assists with scheduling meetings and coordinating events including organizing and implementing luncheons, receptions, and special events.

Conducts research on the web or by reaching out to university offices.

Assists with preparation of documents and correspondence.

Edits, copies, and prints; answers the main JSoM phone line and responds to email communications.

Orders and maintains office supplies.

Assists with other administrative tasks and projects as needed.

Qualifications

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

Some office experience

SKILLS

Required

Strong knowledge of Microsoft Office, especially Outlook

Excellent communicator

Ability to be responsible, detail oriented, organized and a multi-tasker

Diplomatic and able to maintain confidentiality and use discretion at all times.

Additional Information

Due to the confidential nature of the position, current university students are not eligible.

Work Location

This is an in-person position

Bloomington, Indiana

Advertised Salary

$15.00 to $17.00 per hour and is based upon experience

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Healthcare and dependent care flexible spending accounts

Basic group life insurance paid by IU

Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance

Base retirement plan with generous IU contributions, subject to vesting

Voluntary supplemental retirement plan options

Tuition subsidy for employees and family members taking IU courses

10 paid holidays plus a paid winter break each year

Generous paid time off plans

Paid leave for new parents and IU-sponsored volunteer events

Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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Indiana University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation or identity, national origin, disability status, or protected veteran status. This institution is also a provider of ADA services.

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