Office Receptionist

Baystate Academy Charter Public School

Job Description

Job Title: Office Receptionist

Supervisor: Director of Operations

Job Responsibilities:

• Greets parents, students, and visitors entering the office and provides assistance. Answers the telephone and responds to inquiries.
• Maintains documentation of all visitors.
• Receives, sorts and distributes daily mail (interoffice and incoming from USPS) according to the policies and protocols.
• Collect, prepares, applies proper postage, all outgoing mail.
• Produce family correspondence.
• Receives and coordinates pickup or delivery of packages through FedEx, UPS, USPS, or other mail services.
• Receives/sends, sorts, and logs all incoming and outgoing administrative/non-clinical faxes.
• Prepares bulk mailings, including folding, inserting into envelopes, applying postage, and sorting/batching mail, among other things.
• Assists in other office tasks to support the Administration, such as filing, making photocopies, word processing or typing, coordinating and ordering special office supplies, purchasing and picking up food or meals, preparing conference rooms for meetings, etc.
• Perform monthly technology audits.
• Provide support to Business and Office Manager when required.
• Manage student database along with others.
• Assists in special projects and performs other duties as assigned by the administration.

Qualifications:

• Minimum Associates degree preferred
• At least 3 years of relevant experience
• Have adequate technology skills to effectively navigate the district's Student Information System (PowerSchool) and have strong computer skills
• Ability to work in a fast-past diverse educational setting
• Bilingual (English/Spanish) preferred
• Strong organizatioinal and interpersonal communication skills

Baystate Academy Charter Public School is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status and gender identify.