Administrative Assistant

Help for Job Description. Opens a new window. Drummond CPA LLC is seeking an Administrative Assistant in Orlando, FL.Duties: Provide administrative and clerical support to partners and accountants in a cross-border accounting practice. Duties include: Answer and route incoming calls, emails, and messages; greet clients and visitors and direct them to the appropriate staff member. Schedule and coordinate internal and client meetings, calls, and video conferences; maintain calendars for partners and managers. Prepare, scan, and maintain organized client files and firm records, ensuring accuracy and confidentiality in accordance with office policies. Draft, format, proofread, and finalize routine correspondence, engagement letters, invoices, and simple status updates to clients based on templates and instructions from accountants. Track and help coordinate internal deadlines for client deliverables (e.g., document collection dates, signature requests, filing cut-off dates), sending reminders to clients and staff as needed. Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and courier shipments to clients and governmental authorities. Provide general office support such as ordering supplies, arranging equipment maintenance, and coordinating with building management or vendors. Assist Portuguese-speaking clients with basic administrative communications (e.g., scheduling, document checklists, and status updates) by relaying information between clients and accounting staff in Portuguese and English, as needed for business purposes. Requirements: High School diploma or foreign equivalent, plus 12 months of experience in administrative, office support, or customer service roles. Must be fluent in Portuguese and English (both written and verbal). Proficiency in office productivity software (such as Microsoft Office or similar) is required. Travel: No travel required. Telecommuting: Not available; position is office-based. Please send resume to: .... Drummond CPA LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.