Administrative Analyst I-Community Resources and Services, Office of the Local Children's Board

Howard County:

Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.

Howard County Government:

Howard County Government is a leader in innovation, sustainability, and consistently ranked as one of the best places to live and work in the country. In 2025, Howard County Government received a record-breaking 83 Achievement Awards from the National Association of Counties (NACo) - the highest number of annual NACo awards achieved in the history of the State of Maryland, and the highest number of awards out of any county in the State of Maryland which received a collective 136 awards. NACo is the leading organization representing county-level government operations. These awards recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policymaking.

What are we looking for?

We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.

What you'll like most about working at Howard County Government:

• We are committed to workplace excellence in every area of County government.
• We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged!
• We offer competitive compensation and great benefits including medical, retirement, and wellness programs.
• As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

POSITION SUMMARY:

This position serves as the Grant and Fiscal Operations Coordinator for the Office of the Local Children's Board within the Department of Community Resources and Services. The position provides comprehensive administrative, contractual, grants management, and fiscal support to the Office and works collaboratively across multiple program and funding areas. Responsibilities include developing, drafting, coordinating, and maintaining contracts, service agreements, and grant documents; tracking contract timelines, renewals, and compliance requirements; and supporting the administration of multiple grant funding streams for applicants and grantees throughout the grant lifecycle. The position also oversees Office payment processing functions, including the processing and reconciliation of PDQ transactions and invoices through SAP, while ensuring compliance with Department and County financial procedures.

• This grant-funded position. Individuals selected for the position will serve at the pleasure of the appointing authority and may be terminated if the grant funding for the position ends.*

CLASS DESCRIPTION:

Performs professional level administrative work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work includes carrying out administrative and technical tasks related to administrative support, public information and purchasing.

• Prepare and distribute Requests for Applications (RFAs), application materials, and program guidelines; conduct due diligence reviews and analyses of grant applications; and provide administrative and logistical support for the grant review process.
• Develop, draft, and coordinate contracts, memoranda of understanding, and service agreements for the Office.
• Maintain comprehensive documentation for all service contracts and grant agreements and coordinate the annual renewal and revision process in collaboration with Office leadership.
• Regularly collaborate with Office leadership to identify emerging contractual needs and develop agreements that align with operational and programmatic priorities.
• Research and identify potential grant funding opportunities aligned with the Office's strategic priorities and initiatives.
• Provide administrative support throughout the annual grant cycle, including assisting staff with grant application reviews; developing and maintaining electronic grant files and records; creating, organizing, archiving, and closing grant files; and supporting the input and maintenance of data within the grant management system (systems include, but are not limited to Neighborly, GOCPP GMS, smart sheets, Monday.com and excel)
• Support grant reporting processes by scheduling and distributing reporting reminders, tracking report submissions, following up with delinquent grantees, and facilitating the timely completion and submission of outstanding reports.
• Assist with grant disbursement processes by coordinating internal payment reminders and conducting preliminary invoice reviews as assigned.
• Support the integrity and functionality of the online grants management system by ensuring data accuracy, completeness, and timely updates; serve as a liaison with software vendors to troubleshoot and resolve system issues.
• Assist Office staff with the development of scopes of work, service descriptions, and supporting documentation for agreements and contracts.
• Compile and maintain all required documentation for service agreements, including but not limited to terms of service, scopes of work, budgets, reporting requirements, contact information, payment documentation (ACH, W-9, and vendor forms), and SDAT verification.
• Ensure the timely receipt, execution, distribution, and filing of all contracts and agreement documents.
• Maintain and monitor an inventory of all active Office contracts, including tracking expiration dates and renewal periods.
• Serve as liaison between PDQ cardholders and Department staff to ensure required purchasing documentation is submitted accurately and within established timelines.
• Process payment documentation and reconcile monthly PDQ transactions through SAP in accordance with Department and County financial procedures.
• Track grant deadlines, deliverables, and compliance requirements to support timely completion of all grant-related obligations.
• Collaborate with Office leadership to support budget planning and expenditure tracking, including monitoring payroll allocations in partnership with the Department's fiscal team.
• Represent the Office and Department at meetings, trainings, and community-based events as needed.
• Participate in activities related to Emergency Management as requested, including responsibilities that may occur outside of normal business hours.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

This position currently has no supervisory responsibilities.Bachelor's Degree and one (1) year related experience or equivalent combination of education and experience.

PREFERRED EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated experience working with numbers and in databases.
• Proficiency in virtual platforms and use of technology for human service delivery.
• Must possess strong organizational skills and the ability to analyze and interpret complex budget data.
• Proficiency with SAP.
• Strong interpersonal skills, excellent oral and written communication skills and the ability to work well with an ethnically diverse population.
• Strong computer proficiency skills, especially with Microsoft Office (Word, Excel, PowerPoint), database management and spreadsheet applications necessary. Proficiency in virtual platforms and use of technology for human services delivery.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must be able to work long shifts, sometimes in excess of 12 hours. The employee may be subject to working in inclement weather such as rain, snow, or extreme temperatures. Activities may require the ability to crawl, climb, or stand for long periods of time. Lifting may involve bending, twisting, and other movement to load, unload, or move heavy objects .

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is regularly required to stand; walk; and use hands to finger, handle, or feel. Specific vision abilities required by this job include close vision, and ability to adjust focus. The employee must regularly lift and/or move up to 50 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.