Graduate Studies Administrative Coordinator

LIM College - The Business of Fashion & Lifestyle is currently seeking candidates for the position of Graduate Studies Administrative Coordinator.

GENERAL DESCRIPTION:

Founded in 1939 and located in midtown Manhattan, LIM College is focused on the global business of fashion and lifestyle. Offering master's, bachelor's, and associate degree programs, LIM prepares students for career success via an immersive approach grounded in real-world experience and learning by doing required internships. LIM College's commitment to excellence in business education ensures graduates are sought after by a wide range of employers, as evidenced by a Career Outcomes Rate of 96% for the Class of 2022. Alumni excel throughout all areas of fashion and lifestyle and have gone on to work for companies such as Chanel, Gucci, Alexander McQueen, Ross Stores, The Financial Times, Ulta Beauty, Google, Saks Fifth Avenue, Cannabis Creative, and The National Football League.

POSITION PURPOSE:

The Admin Coordinator for Graduate Studies serves as a key support role within the department, ensuring the smooth execution of daily operations, events, and initiatives. This position is responsible for coordinating administrative functions, managing departmental communications, supervising student workers (as applicable), and providing logistical support for programs. The Admin Coordinator oversees scheduling, data management, and event planning, working closely with faculty, students, and external stakeholders to foster engagement and operational excellence. Additionally, this role supports student success through proactive follow-up, contributes to sustainability initiatives, and maintains accurate records and reports to inform strategic decisions. The Admin Coordinator demonstrates professionalism, organizational efficiency, and a collaborative approach to advancing the mission of Graduate Studies.

SALARY RANGE: $46,000 - $48,000/Annually

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

Office/Managerial Duties

Graduate Studies Department Administration

• Coordinate all administrative functions for the Graduate Studies department, ensuring smooth day-to-day operations and efficient workflows.
• Manage departmental communications, including responding to inquiries from students, faculty, alumni, and external stakeholders.
• Serve as a liaison for interdepartmental collaborations and initiatives, maintaining strong relationships with other college offices such as Student Life, Institutional Advancement, and Admissions.
• Other Duties as Assigned

Graduate Studies Initiatives Coordination

• Oversee the planning, execution, and evaluation of Graduate Studies programs and initiatives, including:
• Graduate Speaker Series: Manage speaker outreach, event logistics, communication, and on-site support.
• THREAD Program: Facilitate program communications, student-brand collaborations, scheduling, and resource allocation.
• Alumni/Graduate Mixers: Coordinate outreach and invitation management
• Master Classes: Coordinate details of speaker engagements, and conduct post-event evaluations

Program Development and Operational Support

• Support the development and operational execution of the Graduate Residency, including scheduling, faculty coordination, and on-site program support.
• Develop and manage operational workflows for program assessments, including creating and distributing surveys, and organizing preliminary data analysis to support decision-making.
• Monitor student performance through tools like Dropout Detective, conducting follow-ups and providing support to ensure academic success.
• Other Duties as Assigned

Event and Logistics Management

• Organize and oversee all logistics for department events, including scheduling, venue preparation, resource allocation, and day-of-event operations.
• Assist in preparing forms for the Registrar's Office and coordinate textbook requests to ensure program materials are updated and accessible.
• Other Duties as Assigned

Supervision and Leadership

• Supervise and provide guidance to student workers (if applicable), including scheduling, assigning tasks, and ensuring high-quality output.
• Oversee the recruitment, onboarding, and daily management of work-study students(as applicable), fostering a collaborative and productive environment.
• Other Duties as Assigned

Administrative and Office Management

• Maintain and update graduate course schedules, program catalogs, and departmental materials, ensuring accuracy and timeliness.
• Manage department leadership calendars and schedule meetings for faculty, staff, and students as needed.
• Order and maintain office supplies, monitor inventory, and oversee departmental resources.
• Other Duties as Assigned

Communication and Sustainability Leadership

• Coordinate departmental outreach efforts, including drafting professional-quality communications, presentations, and promotional materials.
• Update and Maintain the Grad Studies MYLIM portal
• Other Duties as Assigned

Data Management and Reporting

• Collect, analyze, and report on departmental data to inform strategic decisions and improve program operations.
• Maintain organized records, ensuring that all departmental files and documentation are up to date and accessible.

PERFORMANCE MEASUREMENTS:

• Completes administrative tasks (e.g., scheduling, communications, record maintenance)
• Plans and executes initiatives (e.g., Speaker Series, THREAD Program, Alumni Mixers) with positive feedback and smooth operations.
• Effectively supervises student workers (as applicable), ensuring high-quality task completion and fostering a collaborative environment.
• Accurately collects, analyzes, and reports data to support departmental decision-making.
• Proactively follows up with at-risk students, improving academic outcomes and retention.
• Maintains professional communication and fosters productive collaboration with internal and external stakeholders.
• Consistently meets deadlines, manages multiple tasks efficiently, and solves problems effectively.
• Ensures high attendance and positive feedback for events and initiatives, aligning with departmental goals.
• Demonstrates attention to detail, initiative, and reliability while maintaining positive relationships with students and faculty.

REQUIREMENTS: The person selected will have the following qualifications:

Education/Certification:

• Bachelor's degree required, Desire to pursue a Mater's degree a definite plus

Required Knowledge:

• Knowledge of word processing and spreadsheet applications

Experience Required:

• One (1) or more years in an administrative role, preferably within either the Fashion Industry or Higher Education

Skills/Abilities:

• Proficient typing skills. Able to perform dictation and transcription tasks
• Good interpersonal and public relations skills
• Solid analytical, creative, and problem-solving abilities
• Project management skills and well organized
• Strong attention to detail in all assigned tasks
• Able to work well independently
• Intermediate skills in MS Office
• Interest in Sustainability, preferred

WORK PERKS:

• College Closed for Summer Fridays
• Tuition Remission or Tuition Exchange
• 6 Weeks of Paid Holidays
• Birthday Day to Celebrate your Birthday
• 2-4 weeks of vacation based on longevity; 7 sick days annually
• Medical, Dental, Vision, Employee Assistance, 401K etc.