Administrative Coordinator

Administrative Coordinator (Regular, Full-Time)

People & Culture

Reporting to the Vice President of People & Culture, the Administrative Coordinator provides high-level administrative and operational support and contributes to the overall effectiveness of the People & Culture department. This role serves as a key partner in coordinating department initiatives, managing communications, and ensuring smooth execution of priorities.

Responsibilities:

• Supports strategic People & Culture initiatives and special projects led by the VP

• Manages the VP's calendar, including scheduling meetings, prioritizing requests, and resolving conflicts

• Maintains P&C department events schedule on the museum's event calendar and updates department calendar every month

• Prepares agendas, reports, and briefing materials for internal and external meetings

• Drafts and manages correspondence on behalf of the VP

• Coordinates department communications, including announcements and updates

• Tracks progress on strategic priorities and ensures timely follow-up on action items

• Compiles and formats reports, dashboards, and presentations

• Maintains tracking system for key metrics

• Updates and maintains the museum's organizational charts

• Prepares and sends exit paperwork to departing employees and coordinates related mailings

• Processes department invoices, expense reports, and travel request forms, and provides a monthly budget report to the VP

• Coordinates annual People & Culture team retreat

• Responds to inquiries and emails in a timely manner

• Handles confidential information with discretion and security

• Performs other related duties as assigned

Benefits:

• The expected hourly range for this Los Angeles, CA-based position is $26.50- $28.85, subject to change, and the position is eligible for LACMA's comprehensive benefits package, including a pension plan.

• LACMA is committed to providing its employees with valuable and competitive benefits as a core part of a strong overall employee experience.

Qualifications:

• A bachelor's degree in Human Resources Management, Business Administration, or a related field

• Minimum 3 years of administrative experience supporting senior executives, preferably in a human resources or a nonprofit environment

• Highly proficient in Google Suite and HRIS systems