Administrative Assistant, Western NY

State of New York
Buffalo, New York
Full Time

Email Address

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Review Vacancy

Date Posted 06/02/26

Applications Due08/27/26

Vacancy ID217277

Basics
Schedule
Location
Job Specifics
How to Apply

NY HELPNo

AgencyEmpire State Development, NYS

TitleAdministrative Assistant, Western NY

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $48925 to $51000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address 95 Perry Street

City Buffalo

StateNY

Zip Code14203

Duties Description *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.

Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

Basic Function: The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back - up receptionist role, as needed.

WORK PERFORMED:

Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested.
Arrange/Schedule meetings and travel as necessary; organize and submit expense reports.
Answer telephones in a professional and courteous manner, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance.
Conduct the saving of electronic files and email in appropriate project folders to assist with maintaining organized electronic files.
Draft basic documentation from Corporation templates, use mail merge system for disbursement of information.
Create and maintain multiple project tracking Excel spreadsheets.
Conduct scanning including disassembling documentation, copying/scanning all materials, and resemble back to original format for filing of original materials.
Check invoices for accuracy and valid signatures prior to department head's approvals, as assigned.
Process incoming fee checks.
Assist other support staff in the department or elsewhere in the Corporation, as required.

Minimum Qualifications MINIMUM REQUIREMENTS:

Education Level Required: High School diploma or equivalent. Associated degree preferred.

Relevant Experience required: 1 to 3 years of office experience.

Knowledge Required: Basic knowledge of MS Office, Excel plus Power Point preferred but will train the right candidate. Excellent communication skills - both written and verbal; Excellent follow up skills; Excellent organizational skills, ability to multi-task. Able to handle correspondence when directed.

Additional Comments Salary range as specified.

Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

Name Jane Martinez - HR Recruiter

Telephone N/A

Fax N/A

Email Address ...

Address

Street 655 Third Avenue

City New York

State NY

Zip Code 10017