Administrative Associate to the Dean of the College of Business

The University of Evansville (UE) is seeking a highly professional, detail-oriented, and proactive Administrative Associate to support the Dean of the College of Business and Engineering. This role is the operational heart of the Dean's Office, ensuring that our academic, administrative, and external engagement initiatives run with precision and excellence.

As a key ambassador for the College, you will interact with a diverse range of stakeholders. If you are an individual who thrives in a fast-paced executive environment and values the intersection of business, engineering, and education, we invite you to apply.

Key Responsibilities

This role provides high-level executive support across several critical domains:

• Executive Coordination: Manage the Dean's calendar, prepare briefing materials and agendas, and handle high-level correspondence and data reporting with total confidentiality.
• Office & Financial Management: Oversee daily operations, maintain organized digital and physical records, and monitor College budgets. You will handle procurement, invoices, and financial reporting with high accuracy.
• Accreditation & Partnerships: Provide administrative support to the Dean for accreditation related activities for the College. You will also coordinate academic partnerships, managing MOUs and logistics for partner institutions.
• Event Planning: Orchestrate logistics for advisory board meetings, faculty retreats, student competitions, and special programs, managing everything from catering to technology.
• Student & Faculty Support: Serve as a welcoming point of contact for students, and assist with the onboarding of new faculty and staff.
• Any additional tasks as assigned by the Dean of the College of Business and Engineering.

Required Qualifications

• Experience: Prior administrative or executive support experience, with a strong preference for candidates from a higher education background.
• Education: Bachelor's degree preferred.
• Communication: Exceptional written and verbal communication skills; ability to represent the Dean's Office with professionalism and warmth.
• Technical Proficiency: Mastery of Microsoft Office Suite and a willingness to learn university-specific systems such as Colleague and Slate.
• Attributes: Strong time-management and organizational skills, the ability to work independently, and an unwavering commitment to maintaining confidentiality.

Professional Competencies

• Strategic Thinking: Ability to manage multiple priorities and anticipate the needs of a high-level executive office.
• Collaboration: A proven track record of working effectively with diverse internal and external stakeholders.
• Accuracy: High attention to detail in financial tracking, accreditation documentation, and event logistics.

Why Join the College of Business and Engineering at UE?

At the University of Evansville, we bridge the gap between technical expertise and business acumen. Joining the Dean's Office puts you at the center of this synergy. You will work in a supportive environment that values your organizational expertise and offers a bird's-eye view of how a modern university operates and grows.

How to Apply

Interested candidates should complete the online application via the University of Evansville's employment portal:

The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes.