Full Time Administrative Assistant (.6 office dut[ies .4 site based duties) Education Stations

Job Description

Education Stations seeks a highly motivated, dependable, and detail-oriented professional to

join our team. This multifaceted role encompasses both administrative office responsibilities and

direct on-site program assistance. The candidate will oversee daily operational functions

essential to program success. This is a 12-month, full-time position with a standard schedule of

Monday through Friday, 9:00 AM to 5:00 PM; however, candidates must maintain the flexibility

required to provide coverage for before or after-school sessions as necessitated by program

needs.

Report to: Director and Assistant Director of Education Stations After-School Program

Salary/Benefits: In accordance with the business and Finance Department of Melrose Public

Schools

Primary Responsibilities

The duties of the Administrative Assistant include, but are not limited to, the following:

Deliver comprehensive administrative support to department personnel

Manage and facilitate all incoming telephonic communications

Compose and distribute professional correspondence, including emails, invoices, and

official documentation

Administer registration and financial billing through established platforms, specifically My

School Bucks

Maintain professional and effective communication with staff, parents, and community

stakeholders

Essential Functions/Responsibilities

The Specific duties of the Administrator include, but are not limited to:

Skillfully communicate with staff and parents in a professional manner

Maintain an oversight of supply purchasing

Manages staff time sheets for payroll for before and after-school

Attend all staff meetings and training sessions; assist in creating the agenda and

facilitating meetings

Work with food services to provide food items for the before and after-school program

Maintain Education Stations website with up to date information

Travel to program sites to support staff when needed

Assist in training, mentoring, and hiring of staff for Education Stations

Provide coverage for the Director and Assistant Director in the event of absence

All other duties as stated by the Director or Assistant Director of Education Stations

Qualifications

Bachelors degree or equivalent experience

Ability to learn new software programs

Exceptional organizational time management and communication skills

Some experience in purchase ordering, navigating platforms such as My School Bucks

Proficiency with Google Docs, Google Sheets, and Excel

Operate standard office equipment

Knowledge of Munis (preferred)

Experience with school-age students

Successful completion of a criminal record (C.O.R.I.) check and fingerprint check.

Physical and Environmental Demands:

The physical and environmental demands described here are representative of those that must

be met by an employee to successfully perform the essential functions of this job.

1. Ability to function in a normal office environment.

2. Ability to move freely about the buildings.

3. Ability to operate and spend extended time using a computer, telephone, and

other office equipment

Education Stations

Education Stations is your neighborhood after-school enrichment program for working families.

Education Stations is a place for fun, friends, and learning during out-of-school time. Children

will enjoy a safe and engaging environment with our dedicated and professional staff. Our team

engages students in a creative, motivating, and cooperative atmosphere to further inquiry and

development. Each pre-K through elementary school offers before and after-school care.