Assistant Managing Clerk

McGuireWoods is seeking an Assistant Managing Clerk to join our New York office. This role works closely with attorneys and legal staff to support court filings, docketing, calendaring, and procedural compliance. The ideal candidate will have strong knowledge of federal and New York court rules, exceptional attention to detail, and experience managing critical litigation deadlines in a fast-paced environment.

McGuireWoods, one of the worlds leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

• Monitor court filings and maintain accurate docketing and calendaring records.
• File documents electronically through CM/ECF and NYSCEF and coordinate hard-copy filings when required.
• Calculate and track litigation deadlines using applicable court rules and statutes.
• Review court notifications, update case information, and maintain records in CourtAlert.
• Serve as a liaison between attorneys, staff, court personnel, and outside vendors.
• Assist attorneys with procedural questions, court requirements, and filing strategies.
• Coordinate service of process and manage court-related logistics.
• Conduct legal and procedural research related to court rules, case status, and court orders.

• 35 years of managing clerk, docketing, or related litigation support experience.
• Combination of college coursework, paralegal certification, and/or relevant professional experience.
• Experience with CourtAlert or similar docketing software preferred.
• Proficiency with PACER, NYSCEF, CM/ECF, Westlaw, LexisNexis, and Microsoft Office.
• Strong understanding of federal, state, and local court rules and procedures.
• Exceptional organizational, communication, and client service skills.
• Ability to manage competing priorities while maintaining a high level of accuracy and attention to detail.
• Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.

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