Administrative Coordinator

Job Summary

We are seeking an organized, dependable, and customer-focused Administrative Coordinator for a direct hire opportunity in the construction industry in the Columbia, SC area. This role is ideal for a professional with 1-2 years of administrative experience who enjoys supporting a busy office, assisting customers and vendors, and keeping daily operations running smoothly.

The Administrative Coordinator will serve as a key point of contact for visitors, customers, vendors, and internal team members while providing front desk, documentation, phone, filing, and general office support. This position offers the opportunity to join a stable construction-focused work environment where professionalism, accuracy, teamwork, and communication are highly valued.

This is a great fit for someone who takes pride in creating a positive first impression, staying organized throughout the day, and supporting a collaborative team. Candidates who are detail-oriented, calm under pressure, and comfortable balancing customer service with administrative responsibilities will thrive in this role.

Key Responsibilities

- Answer, screen, and route incoming phone calls while providing accurate information, taking messages, and assisting with appointment scheduling as needed.
- Greet visitors, customers, and vendors, determine the purpose of each visit, and direct or escort them to the appropriate person or department.
- Prepare, transmit, file, and maintain documents, correspondence, records, invoices, receipts, pay records, balance sheets, memos, and related office materials.
- Collect, sort, distribute, and prepare mail, messages, courier deliveries, and other incoming or outgoing communications.
- Assist customers, visitors, and the general public by answering inquiries, resolving basic complaints, and providing information about office activities or services.
- Support daily office operations through proofreading, data entry, document processing, receipt recording, and use of standard office technology.

Compensation and Benefits

- Direct hire opportunity.
- Salary range: $36,000 to $50,000 per year.
- Location: Columbia, SC.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Additional Skills

Required Qualifications and Skills

- Manage front desk reception, incoming calls, visitor coordination, and customer-facing communication.
- Support office documentation, filing, mail distribution, correspondence, and administrative recordkeeping.
- Assist with payment receipt processing, document preparation, and general office support in a construction-related environment.

- 1-2 years of administrative experience in the construction, skilled trades, or a trade-related industry.
- Intermediate to advanced experience with Microsoft Office Suite.
- Ability to operate office equipment and use computers to maintain records, invoices, balance sheets, pay records, correspondence, and related documents.
- Strong communication skills with the ability to interact professionally with customers, visitors, vendors, and internal staff.
- Excellent organization, attention to detail, and ability to manage multiple administrative tasks throughout the day.
- Professional phone etiquette, customer service skills, and the ability to resolve routine inquiries or complaints in a calm and helpful manner.
- Dependable, team-oriented approach with the ability to work independently and maintain a positive office environment.

Preferred Qualifications

- Prior experience supporting a residential construction, commercial construction, office construction, contractor, or skilled trades business.
- Experience handling customer inquiries, appointment scheduling, receipts, invoices, and general office documentation.
- Ability to contribute to a supportive, team-focused office culture while maintaining accuracy and professionalism.