Building Lead Secretary

CARROLLTON PUBLIC SCHOOLS
EMPLOYMENT OPPORTUNITY

Carrollton High School

2026-2027 School Year

Building Lead Secretary: Full-time (40 hrs. per week)

SUMMARY OF THE POSITION: This position provides administrative and secretarial support to the high school and principal. It requires a service-oriented individual with excellent communication, interpersonal, and organizational skills to serve as the first point of contact in the high school office for support staff, families, and students.

REPORTS TO: High School Principal

COMPENSATION: Building Lead Secretary: as described in the Secretary's contract.

ESSENTIAL JOB FUNCTIONS:

• Welcomes students and visitors in a positive and helpful manner.
• Deals with significant variations in daily job responsibilities.
• Drafts emails and letters and creates flyers.
• Keeps all student, parent, and staff information confidential.
• Answers multi-line telephone and directs calls while using proper phone etiquette.
• Provides general secretarial support to supervisors and staff.
• Takes a lead role in organizing school events including
  • Graduation
  • Candlelight Ceremony
  • Back to School Open-House and Orientation
  • National Honor Society Induction
• Acts as the registrar of the building, ensuring student applications and records are completed correctly.
• Leads pupil count day procedures, ensuring forms are completed accurately and in a timely manner.
• Ability to data-mine reports in the student data system to ensure the proper production of certificates, awards, and graduation honors.
• Regularly input student absence information into the student information database.
• Maintains a professional appearance and neat office environment.
• Prioritizes tasks and shows productive work habits.
• Maintains a positive attitude when working with students, parents, other staff members, and community members who visit Carrollton Public Schools facilities or programs.
• Cooperates with teachers, students, and administration
• Ensures a safe environment for students at all times.
• Works as part of a team.

• All other duties as assigned by the administration.

REQUIRED QUALIFICATIONS:

• High school graduate or GED equivalency.
• General office experience.
• Ability to type 45 wpm as per the secretarial contract.
• Ability to understand and follow written and oral directions.
• Must be self-directed, take initiative, and have problem-solving skills
• Exceptional level of organizational skills
• Accounting experience preferred.
• Experience with the student data software Skyward.
• Knowledge of electronic transcripts through Parchment.
• Knowledge of Michigan Department of Education sites such as MEIS, MSDS, MICR, CEPI, GAD, and BAA Secure Site.
• Knowledge of computer skills in Microsoft Office and Google Docs.
• Must receive a satisfactory response to P.A. 189 letter (misconduct law).
• Must satisfactorily pass:
  • Law enforcement background check with fingerprinting at own expense and personal and professional reference background check

  • Must receive a satisfactory response to 4205-F Authorization for Release of Information and Employee History Check under 1996 PA 189 of 1996; MCL 380.1230b.

CLOSING DATE: open until filled

REASONABLE ACCOMMODATION

Applicants should contact the Human Resources Department regarding reasonable accommodations.

EQUAL OPPORTUNITY EMPLOYER

In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disability Act of 1990, and the Elliott-Larsen Civil Rights Act of 1977, it is the policy of the Carrollton Public School District that no person shall, based on race, color, religion, national origin or ancestry, sex, disability, height, weight, or marital status be excluded from participation in, be denied the benefits of, or be subjected to, discrimination during any program, activity, service or in employment. For information, inquiries, or to file a complaint, contact the Superintendent of Carrollton Public Schools at PO Box 517, Carrollton, MI 48724. ....