Business Development & Office Coordinator

Summary: Coordinates, analyzes, and organizes office operations and procedures; assists with management of Economic Development and STAR Fund budgets; develops and implements business and workforce development strategies; and supports Economic Development initiatives by performing the duties outlined below.

Supervision Received: Director of Economic Development, Human Resources Coordinator

Supervision Exercised: None

FLSA Status: Non-Exempt

Essential Job Functions:

1. Answers telephone; screens callers and gives information requiring some knowledge of agency policies and procedures; prepares work orders.
2. Greets visitors, ascertains nature of business and refers visitors to appropriate department. For both ED and SBDC, occasionally directs for general visitors if view on camera needing assistance.
3. Assists with the STAR Fund grant program with tasks including but not limited to: sets STAR Fund Board meeting dates, prepares agendas, takes minutes at meetings, and presents STAR Fund recommendations to City Commission if the Executive Director and/or Assistant Director are unavailable
4. Prepares all STAR Fund Bank Documents for proper signatures from city authorities. And returns signed documents to the assigned banker.
5. Facilitates smaller funding grants (threshold set by STAR Fund Board) to make sure all proper documentation has been received in order for funding to be processed.
6. Works with team to build business and workforce development strategies which may include conducting research, setting/taking meetings, attending conferences, liaising with current businesses, and coordinating with partners
7. Assists with Executive Officer duties for WRED on a temporary basis.
8. Coordinates with Assistant Director, Intern (if applicable), and Communications Department to draft and execute marketing plans
9. Opens and routes incoming mail and prepares outgoing mail.
10. Operates computer to input and retrieve data, and business-related research. Learns new computer software as it becomes available.
11. Orders office supplies as needed and/or requested by staff.
12. Coordinate office functions, including maintenance calls.
13. Assists SBDC in inputting client information and filing impact forms, as necessary.
14. Assists Theodore Roosevelt Expressway with accounts payable and annual membership dues, as necessary.
15. Assists with Accounts Payable.
16. Assists in annual budget processing.
17. Event planning for annual banquet, open houses, and Economic Development Week.
18. Performs other reasonably related duties as assigned by immediate supervisor and other management as required.
19. Perform all work duties and activities in accordance with City policies and procedures.

Peripheral Job Duties: None

Note : The functions and duties listed are intended only as illustrations of the various types of work that may be performed. The omission of the specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Minimum Qualifications : Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to understand and fill out government forms. Ability to effectively present information and respond to questions from groups of managers, customers, and the general public. Mathematical Skills: Ability to calculate figures and amounts such as percentage and area with ability to apply concepts of basic algebra and geometry, ability to create and understand formulas in spreadsheet required to spread special assessment costs, and submit project estimates. Reasoning Ability: Ability to thoroughly understand and utilize a variety of computer programs. Ability to create and understand database and spreadsheet functions which are essential for effective job performance. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to perform job without supervision. Ability to plan, lay out, and carry out office procedures. Ability to assemble, organize, and present in written or oral form statistical, financial, and factual information derived from a variety of original and secondary sources. Ability to establish and maintain effective working relationships with other employees, city officers, city officials, and the public. Ability to work with the public and their complaints without losing composure or temper. Ability to effectively build, foster, and maintain working relationships with other individuals, businesses, organizations, departments, and government entities.

Education: College graduate or equivalent with business, finance, or computer-related emphasis or training.

Experience: Two to four years of related experience. OR any equivalent combination of education and experience.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools or controls; and talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, and climb or balance. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to focus.

Equipment Used in Job Performance: Personal computer, copier, calculator, telephone, scanner, printers, and audio/video equipment.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works indoors but sometimes travels within the city for reasons related to the job. The noise level in the work environment is moderate.

To be granted veterans preference, the required forms, letters or certificates must be submitted with the application.

The City of Williston does not discriminate on the basis of race, color, national origin, sex, genetics, religion, age or disability in employment or the provision of services and complies with the provisions of the North Dakota Human Rights Act.

Any materials, files, documents, electronic tools, or other items collected or created by an employee in connection with their employment remain the property of the City. Additionally, all material created, transmitted/sent, received, deleted, downloaded, or stored using electronic tools are and remain the property of the City. Employees have no expectation of privacy when using City property.

The City of Williston is an Equal Employment Opportunity/Affirmative Action Employer.