Advancement Operations Manager

Position Description:

Maine Central Institute seeks an intrinsically motivated, organized, tech savvy, detail-oriented, and collaborative professional to serve as Advancement Operations Manager. This position provides essential operational and administrative support for the Advancement Office and plays a critical role in ensuring the accuracy, efficiency, and effectiveness of fundraising, donor stewardship, alumni engagement, and campaign activity.

As MCI prepares for a transformational comprehensive campaign, this position will provide strong systems support, assist in donor and campaign processes, and ensure a high level of service and professionalism in all advancement operations.

Essential Duties and Responsibilities:

• Maintain and update donor, alumni, constituent, and prospect records within the schools CRM system, Virtuous, ensuring data accuracy, integrity, and consistent record keeping practices.
• Perform continuous donor prospect research.
• Process, track, and manage gifts, pledges, and related documentation accurately and in a timely manner.
• Serve as a primary contact for Advancement Office inquiries and messaging, including phone calls, email communication, social media, and welcoming visitors.
• Prepare and distribute gift acknowledgments, tax receipts, pledge reminders, and stewardship communications.
• Work collaboratively with the Business Office to support reconciliations and reporting.
• Generate standard and customized reports to support fundraising strategies.
• Assist with donor proposals, presentations, and materials as needed.
• Support advancement colleagues with logistics and mailings regarding fundraising, engagement, communication and all institutional priorities.
• Provide support for the Head of School Office, as needed.
• Support planning and execution of alumni, donor, and advancement-related events.
• Coordinate advancement office supplies and assist with budget and expense tracking.
• Assist with coordinating campaign committee logistics and meeting support.

Qualifications:

• Bachelors degree preferred; equivalent experience considered.
• Experience in advancement, nonprofit administration, education, customer service, or related fields preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills.
• Proficiency with software applications and database/CRM systems; experience with fundraising databases preferred.
• Ability to handle confidential information with professionalism and discretion.
• Demonstrated ability to work independently and collaboratively.

Reports to: Assistant Head of School for Advancement

Benefits: MCI offers a competitive benefits program including medical, vision and dental plans, disability, life insurance, and flexible spending accounts.

To Apply: Please submit your resume and a cover letter detailing your interest and qualifications for the position to: ...