Administrative Assistant, St Jude Church, Kapolei

ADMINISTRATIVE ASSISTANT I

Overall Responsibility

The Administrative Assistant I is responsible for directly supporting the administrative needs of the pastor or other assigned ministries of St Jude Church, Kapolei

Reports to: Pastor/Accountant

Position Summary

• Provides administrative support for the pastor (or other individuals/ministries identified by the pastor) including scheduling appointments, parish communications, lessee communication and other delegated tasks.
• Supports financial operations by participating in preparing information for parish accountant – including processing of invoices and data, entry recordkeeping of parishioner offertory data or donor information or other related duties.
• Provides administration and coordination of parish activities and committees/councils including scheduling meetings, and providing administrative and hospitality support.
• Provides support of parish staff and may provide volunteer program leadership and administrative support.
• Participates in outreach and welcoming ministry, assisting in inviting, welcoming and registering new parishioners.
• Coordinate parish events including planning, volunteer coordination, marketing
• Maintains and orders inventory of office supplies.
• Other duties as assigned.

Minimum Qualifications

• Active member of a Roman Catholic Parish faith community preferred
• Associate’s degree
• High school diploma and 5-9 years administrative experience in lieu of Associate’s degree
• Intermediate knowledge of Microsoft Office programs
• Bilingual in English and Spanish preferred

Other Job Requirements

Physical requirements

• Bending, stooping, reaching, twisting, lifting, pushing, pulling and moving items.

Scheduling requirements

• Entails periodic evening and weekend work.