Administrative Assistant

RESPONSIBILITIES

• Welcome, greet, and provide directions for visitors, guests, and partners
• Maintain the appearance of the front desk and lobby
• Answer/direct incoming calls
• Maintain office supplies, ordering and scheduling maintenance as necessary
• Receive and distribute incoming mail and packages (physically and digitally)
• Create and maintain filing and mail distribution system
• Maintain packing/mailing supplies and assist office staff in sending outgoing mail through various vendors (USPS, UPS, etc.)
• Process the administration purchasing card logs and expense allocations
• Coordinate engagement events and culture building activities
• Provide onboarding support for new partners (greet and connect with manager, process i9s, provide building related information, etc.)
• Assist with beverage and snack stocking as directed

QUALIFICATIONS

• Must have 4+ years clerical/administrative experience.
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Outlook, Word, and Excel) typing 50+WPM.
• Must be able to work in a fast-paced office environment, able to multitask, meet critical deadlines with eye for accuracy and attention to details.
• Ability to communicate effectively and professionally.
• Ability to work with all levels of project staff and organization.

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

NOTICE TO EXTERNAL SEARCH FIRMS: McCarthys Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.