Executive Secretary

Executive Secretary Job Type: Full Time Company: NYC Health + Hospitals (Woodhull Medical and Mental Health Center) Job Location: Brooklyn, New York, United States, REMOTE Salary: $65,000.00/yr Job Summary NYC Health + Hospitals, through Woodhull Medical and Mental Health Center, is seeking a highly organized and professional Executive Secretary to provide advanced administrative and executive-level support. The selected candidate will manage confidential information, coordinate executive schedules, and support senior leadership in day-to-day administrative operations. Key Responsibilities Provide high-level administrative support to executive and senior leadership teams. Manage calendars, schedule meetings, and coordinate appointments and conference room bookings. Organize, prepare, and distribute meeting agendas, presentations, and supporting documents. Draft, edit, and manage confidential correspondence, reports, and official communications. Handle incoming calls, emails, and mail distribution while prioritizing urgent matters. Maintain secure handling of sensitive documents, records, and executive files. Serve as a key communication point between internal departments and external stakeholders. Coordinate business travel arrangements, itineraries, and expense reimbursements. Process invoices, petty cash requests, and administrative financial documentation. Assist in planning meetings, events, and executive-level engagements. Supervise or support junior clerical staff when required. Ensure compliance with organizational policies and administrative procedures. Requirements Associate's degree in Secretarial Science, Office Administration, Business Administration, or related field preferred. High School Diploma with 3+ years of relevant executive administrative experience accepted. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Ability to manage confidential information with discretion. Proficiency in office software and administrative systems. Strong attention to detail and ability to prioritize tasks effectively. Experience supporting senior leadership or executive-level staff preferred. Ability to work in a fast-paced healthcare administrative environment. How to Apply Apply on website: careers.nychhc.org