OK State Guard Administrator

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Salary : $65,500

Benefits: This is a full-time state position that provides a percentage of matching contributions to employees retirement plans, 11 holidays, and a minimum of 15 days of annual and sick leave per year. The state also offers a comprehensive benefits package, including a benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Basic Purpose: Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial duties, or other comparable managerial responsibilities. Positions in this job family differ from the Programs Manager job family as they do not supervise staff.

Essential Functions :

Plans, organizes, and directs the activities of assigned program areas, ensuring that legal and regulatory requirements are met.

Develops goals and objectives that align organization and human resources objectives and establishes policies and procedures.

Develops and institutes criteria for applicant hiring and background screening processes.

Reviews and provides advice on organization missions, functions, and manning of serviced units, including reorganization, activation, deactivation and transformation.

Identifies, analyzes and provides recommendations to supervisor on significant issues and problems related to work accomplishment.

Ensures that leadership follows statutory (Title 44, Oklahoma State Statutes) and regulatory guidance to maximize program effectiveness.

Functions as the Oklahoma State Guard principal liaison with the Oklahoma National Guard (OKNG) and participating public and private educational institutions and agencies.

Formulates human resource and administrative procedures and policies based on the interpretation of regulations and directives from US law, Department of Defense (DoD), Department of Army (DA), and the National Guard Bureau (NGB).

Develops, implements and oversees Oklahoma State Guard training program.

Creates and manages program marketing campaign to solicit qualified applicants.

Estimates and obtains the necessary program funds and determines their allocation.

Identifies logistical and operational (training) needs. Develops and submits budget requirements. Retains responsibility for execution of logistics and operational budget.

Develops and sustains professional partnerships with Oklahoma civil authorities.

Conducts briefings and advises subordinate units; works closely with management in resolving controversial issues; researches, prepares and defends actions taken relative to changes in Oklahoma State Guard programs.

Provides technical and administrative guidance over Military Human Resource assistants, Military Human Resources Specialists, and specialists within the other specialized functions of the MILPO.

Plans and schedules work of subordinates based on organization priorities.

Provides advice, guidance, and direction to employees on a wide range of human resource, administrative, logistical, and operational issues.

Conducts briefings, to OKNG leaders, State leaders, and civil response authorities to clarify Oklahoma State Guard capabilities and role and ensure nesting of capabilities with customer need.

Responds to official inquiries (i.e. Inspector General, congressional inquiries, etc.).

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Knowledge, Skills and Abilities : Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions

Education and Experience Requirements : Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience, or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.

Physical Requirements:

• Able to work at a computer for long periods of time.

• Able lift/carry a minimum of 40 pounds.

Conditions of Employment :

• Contingent on a favorable NCIC/OSBI background check.
• Contingent on passing pre-employment drug & alcohol screening.
• T1 Security Clearance (eligibility for national security positions shall be granted only to persons who are U.S. citizens).
• FLSA Non-Exempt status.
• Must maintain a valid Oklahoma drivers license.
• Serves a 12-month probationary period.
• Participation in direct deposit is mandatory.

Notes :

The Oklahoma State Guard operates within the scope of Title 44, Oklahoma State Statutes.

The position is located at the Oklahoma Military Department complex in Oklahoma City, OK.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

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