Administrative Assistant

LHH is actively seeking an Administrative Assistant for one of our top clients in Dallas! This a great contract to perm opportunity with our client and will report onsite to their office in Dallas!

Location: Dallas Office - Dallas, TX 75201

Schedule: Monday-Friday, 8:30 AM-5:30 PM (Fully In-Office)

Compensation: $25 / Hour W2 ; $52k annual conversion

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Dallas office on a temporary-to-hire basis. This role provides critical administrative support to multiple teams and principals, ensuring efficient day-to-day operations while maintaining exceptional client service. The ideal candidate is proactive, adaptable, and thrives in a fast-paced, deadline-driven professional environment.

Key Responsibilities

Administrative & Client Support

• Maintain and update client information in Oracle and other internal systems

• Set up new client records and upload Statements of Work (SOWs)

• Manage and maintain client data within Agiloft

• Assist with the preparation and processing of engagement letters as needed

• Upload Master Service Agreements (MSAs) and SOWs into Agiloft for both Dallas and Fort Worth offices

• Process administrative requests and provide backup support to team members as needed

Document Management

• Scan, organize, and maintain electronic records

• Manage DocuSign workflows and document processing

• Upload e-filing acceptance documents into UserVerse

• Prepare and mail taxpayer copies to clients

• Handle certified mailings and related tracking

Executive & Office Support

• Serve as backup support for the front desk and reception area

• Prepare and submit expense reports for Principals

• Coordinate travel arrangements and reservations for Principals as needed

• Provide general administrative support to leadership and staff

Qualifications

Education

• High School Diploma, GED, or equivalent required

• Bachelor's degree preferred

Experience

• Minimum of three (3) years of administrative support experience required

• Experience within a professional services environment preferred

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Experience with Adobe Acrobat required

• Experience with Oracle preferred

• Experience with PeopleSoft or similar database systems is a plus

Knowledge, Skills & Abilities

• Strong organizational skills with exceptional attention to detail

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

• Excellent written and verbal communication skills, including strong grammar, spelling, and punctuation

• Demonstrated ability to interact professionally with executives, clients, and colleagues at all levels

• Superior customer service skills with sound judgment, discretion, and diplomacy

• Proven ability to handle highly confidential and sensitive information

• Strong problem-solving skills and a continuous improvement mindset

• Self-motivated team player who is flexible and willing to assist wherever needed

• Ability to work independently while contributing positively to a collaborative team environment

Pay Details: $20.00 to $25.00 per hour

Search managed by: Kaitlynne Hope

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.