Retail & Wardrobe Administrative Assistant-Full Time (Harrah's Ak-Chin Casino)

The Administrative Assistant provides the Gift Shop and Wardrobe Department with all aspects of operations as well as coverage dictated by the needs of the business.

• Responsible for ensuring accuracy of all invoices in relationship to product ordered vs. received.

• Make sure all invoices are input into the Oracle system for payment. Ensure categories are coded properly, submitted for the correct amount and are approved by the Manager. Track invoices for movement in the system and ensure vendor payments are made in a timely manner.

• Keep tracking sheets up to date with appropriate coding to track invoices. Create new tracking sheets monthly for inventory purposes.

• Liaison between departments and vendors. Make all necessary phone calls and emails to vendors regarding damage, shortages and product quality control issues. Receives and handles all Vendors inquiries.

• Keeps record of sales, prepares inventory of stock and orders merchandise. Prepares and Maintains Purchase Orders.

• Implements of all price changes for new products, price increases or any ticketed item without a SKU.

• Maintains correct categorization of products in the Avero system.

• Responsible for balancing Gift Cards daily and maintaining records

• Must be cross trained for both the Gift Shop and Wardrobe department to provide coverage when business needs arise.

• Inputs all supply orders for Wardrobe and Gift Shop through Stratton Warren.

• Responsible for onboarding all new employees on our system to obtain proper authorizations, keys, cards and access.

• Supports Manager, Supervisor and Leads with any operational difficulties or situations.

• Is responsible for all administrative duties regarding employee events

• Keeps team informed of promotions and special events. Conducts Buzz as necessary.

• Assist in Monthly Inventories of both departments.

• Provides friendly service to all employees in an efficient manner.

• Meets the guidelines of the job and adheres to regulatory, departmental, and company policies.

• Other duties as assigned.

• High School Diploma or GED preferred

• Advanced Degree is preferred or five to seven years building systems engineering experience and/or training; or equivalent combination of education and experience

• Must be able to observe safety guidelines and energy conservation guidelines. Must have proven customer service skills and be able to keep records in English and maintain mathematics records.

• Excellent interpersonal, customer service, communication, team building and problem-solving skills are required.

• Must have minimal computer skills.

• Must be able to get along with co-workers and work as a team.

• Must present a well-groomed appearance

• Ability to uphold and demonstrate the highest level of integrity in all situations and recognize standards required by a regulated business

• Communicate in a positive and friendly manner.

• Must be able to read, write, speak and understand English.

• Must be able to maneuver to all areas of the casino.

• Must be able to lift up to 40 pounds.

• Must be willing to assist in keeping the casino clean.

• Must be willing to approach and converse with strangers.

• Must be able to bend, reach, kneel, twist and grip items.

• Must be able to walk and be on foot for long periods of time.

• Must have sense of urgency and keep up with fast-paced business practices.

• Must be able to work calmly and professionally in stressful situations.

• Must be able to tolerate areas containing secondary smoke, high noise levels, bright lights and dust.

• Must be able to respond to visual and aural cues.