Clerk (Receptionist/Greeter) (District Office)

FORT ZUMWALT SCHOOL DISTRICT SS610

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JOB TITLE: Receptionist/Greeter- Clerk

REPORTS TO: Designated Administrator

FLSA: Non-Exempt

Note: Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.

POSITION PURPOSE/SUMMARY

The Receptionist Clerk will greet and check-in visitors in a welcoming manner.

QUALIFICATION REQUIREMENTS

The Receptionist shall have a minimum of a high school diploma or its equivalent and skills for the successful performance of the tasks assigned.

ESSENTIAL DUTIES

1. Manage the district’s visitor management system to greet, check-in, and verify all guests, ensuring a secure and welcoming environment.
2. Maintain an attractive and comfortable reception area.
3. Report immediately the presence in the building of any visitor who bypasses the reception desk and/or any suspicious activity or unusual behavior on the part of visitors.
4. Operate multi-positioned telephone switchboard to relay incoming, outgoing, and interoffice calls.
5. Serve as a designated first responder for building infrastructure emergencies (e.g., power or water issues), coordinating immediate reporting and response protocols.
6. Answer questions of callers according to school policy and take messages for staff members.
7. Accept and sign for deliveries, and sort mail for distribution to the school office.
8. Maintain proficiency in and actively utilize district-specific technology and software to ensure operational efficiency.
9. Maintain the confidential nature of all school-related matters.

ADDITIONAL DUTIES

1. Assist with the supervision of students as assigned and to support building staff as needed, including providing student interventions and assisting with supervision to ensure continuous operations.
2. Perform other miscellaneous school communications and clerical duties as assigned by the superintendent or his/her designee.
3. Effectively communicate, verbally, and in written form, with students, administrators, staff, and the community as needed.
4. Operate office machinery.

MENTAL DEMANDS

Ability to maintain confidential information; communicate clearly both orally and in writing, and/or ability to reason and make appropriate decisions.

PHYSICAL DEMANDS

While performing the duties of this position an employee is regularly required to sit, stand, walk, talk, and hear. The employee will often lift, carry, move, push, or pull up to 10 pounds.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

TERMS OF EMPLOYMENT

Dependent upon the building employment will be on an at-will basis for 9 or 12 months.

Twelve-month employees will have two weeks vacation, beginning July 1, or from the time of employment for the duration of the school year with prorated vacation and/or personal leave.

Nine-month employees will have personal days beginning July 1, or from the time of employment for the duration of the school year with prorated personal leave.

FORT ZUMWALT SCHOOL DISTRICT SS610

Each receptionist will be provided a work calendar showing the specific daily work schedule of the employee. The work calendar may be modified by the Board of Education at any time, as needs dictate.

The Assistant Superintendent of Personnel will establish a definite daily schedule.

EVALUATION

Performance of this job will be evaluated annually in accordance with the provisions of the Board’s policy on evaluation of support staff personnel.

Approved: April 5, 1982, Revised: May 15, 2006, November 16, 2009, June 29, 2020, March 19, 2026