Secretary to Assistant Principal

Reports to: Campus Principal

Wage/Hour Status: Nonexempt

Compensation Plan: Clerical/Paraprofessional

Pay Grade: 04

Minimum Hourly Rate: $18.70

Duty Days: 202

Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Bilingual preferred

Experience:
One to three years secretarial experience, preferably in public education environment.

Major Responsibilities and Duties:

• Records, Reports, and Correspondence
• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Prepare instructional materials, meeting agendas and other campus communication as requested, using personal computer.
• Maintain assistant principal(s) calendar of events.

Reception and Phones

• Schedule meetings and appointments and maintain calendar for assistant principal(s)
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

• Receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.
• Other duties as assigned.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Equipment Used:

Personal computer, printer, copier, fax machine, and calculator.

WORKING CONDITIONS:

Mental Demands:

Ability to communicate effectively (verbal and written); interprets policy, procedures and data; coordinates district functions; maintains emotional control under stress.

Physical Demands/Environmental Factors:

Frequent district-wide and occasional statewide travel; occasional prolonged and irregular hours. Frequent standing, stooping, bending, kneeling, pushing and pulling. Occasional lifting up to 50 pounds. Prolonged use of computer and repetitive hand motions.