Administrative Support Assistant III, Continuing Education

The purpose of this class is to provide advanced level administrative support services to assigned department, school or division.

High school diploma/GED and seven years related office experience or Associate's Degree and five years related office experience; knowledge and experience using Microsoft Office applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 40 wpm; experience in higher education preferred. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test.)

Compensation within the posted range is determined by a candidate's education level and/or years of experience in the field. Generally, employees are hired in the lower third of the scale.

• Assist and provide information to students, faculty, administrators and the college community in person and on the telephone.
• Assist with special projects, meetings and/or special events.
• Serve as liaison between department or program and other offices or organizations.
• Research, analyze and process data into college systems.
• Maintain records and files.
• Assist with area budget process.
• Compile reports, documents, forms and correspondence.
• Create and track check requests, requisitions, work orders and other request forms.
• Manage calendars for department personnel.
• Process and manage all relevant course, program and/or personnel paperwork.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

• Facilitate the operation of the department at a high-quality, independent level including: a) calendar management for department personnel; b) assists with the planning and coordination of special events, projects, meetings and/or special events; c) delegating assignments on behalf of the Assistant Vice President (AVP); and d) mentoring staff and work study/summer youth workers.
• Perform office manager duties for respective office location and serve as primary back-up for the short-term absences of an area supervisor and/or support personnel.
• Assists with the budget including: a) development assistance, support, monitoring and maintenance; b) coordinates collection and preparation of financial and operational reports for CE; c) research, collect and compile information from external sources for purchasing decisions and budget management; d) liaison between AVP, area personnel and the director and assistant of CE Financial Operations.
• Design and create reports, documents and forms for review by AVP which are typically of a sensitive and/or confidential nature.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.